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Checking and correcting approval workflows for jobs in iRecruit

Ciphr Academy
Updated
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This guide explains how to check the approval status of a job in Ciphr iRecruit, what to do if a job has been sent to the wrong approval workflow, and how to update which approvers are assigned to each stage. It is intended for HR administrators and recruitment teams who manage vacancy approvals.

Contents

Check a job’s approval status

  • Open the Recruiter Portal
  • Navigate to the Jobs in Workflow tab
  • Find the relevant job
  • Hover over or click the Approver Progress icon (displayed as a blue icon with two people or a green tick if already approved) to view:

  • Who currently has the approval action.
  • Whether the job has been fully approved or is still awaiting approval.

 

Correct a job sent to the wrong business unit

The Business Unit selected on a job determines which approval workflow it follows. You can’t change the workflow of a job that’s already in approval. If a job has been submitted to the wrong or a legacy business unit, either:

  • Duplicate the existing job, update the business unit to the correct workflow, and then resubmit it for approval
  • Archive the existing job and create a new one using the correct business unit
     

Update business units and approvers

To update business units and the approvers assigned to each approval stage:

  • Log in to the Admin Portal
  • Navigate to Users > Recruiters
  • Open the relevant recruiter record
  • Locate the Approval Workflow Business Units section
  • Add or remove the recruiter from the appropriate business units and approval stages as required

This controls which business units a recruiter can approve jobs for, and at which stage.

Important:  These steps change who approves within your existing stages. To change the structure or number of approval stages, contact Ciphr.

Test your changes

After updating approvers, check that jobs route as expected and run a test job through approval there first. Confirm that the right approvers are notified and that the job moves through each stage correctly.

 

 

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