• If the job already saved as a template to the ‘Job Library’ , then select the job title from the picklist to populate the fields 
• Enter ‘Job Title’  (This is the job title that will be displayed on the job advert when published)
• Enter ‘Job Reference Number’  (This maybe automated if auto numbering is applied to your configuration)
• Choose the number of open positions for the role
• Upload a ‘Job Document’ (This can be in .doc .docx or .pdf format and will be available to the applicant to download from the job advert)

• Enter ‘Geographical Location’  (This is the location field available to see in the recruiters portal)
• Enter ‘Job Region’ from the picklist
• Choose a ‘Job Category’
• Choose one, or more ‘Subcategories’ (Ctrl and Click to select multiple)

• Select ‘Job Title / Contract Type’ from the picklist
• Add ‘Salary’
• ‘Expiry Date’  This is the date and time that the job will expire and remove itself from the candidate portal and RSS feed
• ‘CV / Cover Letter Needed’  allows you to choose if a CV, and Cover Letter should be mandatory, optional or not allowed to be uploaded on the application form for this role Select the ‘Job Owner’  (The Job Owner is the responsible recruiter who will receive any system generated recruiter emails. This will automatically populate with the name of the recruiter who is entering the vacancy, but this can be changed)
• ‘Assign Recruiters’ that should be able to see this vacancy and its candidates in the Recruiters Portal (Note: Superusers can automatically see all jobs and candidates)
• Select which ‘Killer Questions’ you wish to ask in the ‘Eligibility Check’ section of the application form
• Select the appropriate ‘Business Unit’ (If Job Approval Workflow is configured the business unit controls the approval workflow)
• Select which ‘Application Form’ you wish to use

• Complete the ‘Job Summary’ which will form the main body of text on your job advertisement

Job Questions are Yes / No questions with a follow-up question based on the Yes or
No answer   

• Click ‘Add Question’

• Question – Enter the question you wish to ask

• Once finished click Proceed

• Click ‘Save and Proceed’

• Choose the assessment criteria for this role

Competency Questions

• Select the ‘Competency Questions’ required by clicking the select checkbox
• Select a scoring method ‘Assessors Average’ (An average from all assessors) or ‘Chair Assessor’ (The Chair sets the final score)
• Highlight the Assessors required from the ‘Assessor Pool’
• Enter the ‘Scores required to calculate the average final score’ (If scores are required from all Assessors chosen from the Assessors Pool enter 0)

The Applicant Offer Fields section allows you to select the fields that will appear in the Offer Form

• Check boxes can be edited after the job is published but will become greyed out (read only) once an offer has been made to an applicant, where the associated field(s) were populated in the Offer Form

• Click Save and Proceed once you have ticked the relevant offer fields to continue.
  
  

• Click ‘Save New Template’ if you would like to save this job to the Job Library
• Click ‘Publish this Job’ (Hiring Manager users will see ‘Submit Job For Approval’ instead of Publish this Job

• Once the job has been fully approved the Job Owner will receive and email. They can then go ahead and publish the job
• Go to Jobs in Workflow
• Open the Job
• From the Job Options menu click Update Job Status and publish the job

For customers that do not use a Job Approval Workflow

• Select ‘Job Publishing Type’
  • External – The vacancy will be published on the External Candidate Portal Only
  • External – The vacancy will be published on the External Candidate Portal Only
  • Internal - The vacancy will be published on the Internal Candidate Portal Only
  • Both - The vacancy will be published on both Internal and External Candidate Portals 
  • No Advert – The job will appear in ‘My Active Jobs’ in the Recruiters Portal only

• If you use the ‘Agencies Portal’ and would like to push the vacancy to a Recruitment Agency, click ‘Select Agencies to Publish’
• Select which agencies to publish to from your preferred agency list Select ‘Send Email to selected Agencies’
• If you wish to send ‘Job Alert Emails’ select ‘Send Email to registered Candidates’ Click ‘Change Status’

The following screen will show you many potential candidates the job alert email will send to

• Click ‘Send Mail’

This job will now sit under ‘My Active Jobs’ in the recruiters portal and will be published as
selected able to the candidate portals.