Enter payments and deductions in Accord Payroll

• How to use the quick-entry fields on the Costs/Switches tab for common payments
• How to add one-off payments or deductions using the Transactions tab
• How to set up recurring payments using Fixed Wage Types
• How to override an employee's basic pay for a single period

Introduction

Accord Payroll gives you several ways to enter payments and deductions for employees, depending on whether the amount is a one-off, recurring, or a standard pay element. The method you use depends on the type of payment:

• Costs/Switches tab — for your most common, regularly-used pay elements (set up during implementation)
• Transactions tab — for one-off payments or deductions that apply to this period only
• Fixed Wage Types tab — for recurring payments or deductions that continue across multiple periods

Quick-entry fields (Costs/Switches tab)

Your most commonly used payments and deductions can be set up as named fields on the Costs/Switches tab, making them quick to access and update each period without navigating to the wage type list.

Add a one-off payment or deduction

Use the Transactions tab to enter a payment or deduction that applies to the current period only. Transaction entries are cleared automatically once the period has been updated.

1. Select the required employee using the Employee Code field or drop-down.
2. Click the Transactions tab.
3. Click the Wage Type Code field and select the required wage type from the list.
4. Enter the amount (and any other prompted values such as hours or rate) and click Save New.
   Note: Some wage types prompt for more than one value — for example, both a number of hours and a rate. The prompts shown depend on how the wage type was configured.

Add a recurring payment or deduction (Fixed Wage Types)

Use the Fixed Wage Types tab for payments or deductions that should continue across multiple payroll periods, such as a salary supplement, standing deduction, or benefit contribution. Fixed wage types remain on the employee record until you remove them.

1. Select the required employee.
2. Click the Fixed Wage Types tab.
3. Ensure the mode indicator below the Toggle Mode button reads Mode NEW. If it shows Mode EDIT, click Toggle Mode to switch.
4. Click the Wage Type Code field, select the required wage type, enter the amount, and click Save New.

Edit or delete an existing wage type entry

1. On the Transactions or Fixed Wage Types tab, click Toggle Mode until the indicator reads Mode EDIT.
2. Highlight the wage type entry you want to edit in the upper table.
3. Adjust the values in the fields at the bottom of the form.
4. Click Update to save your changes.

To add a new entry after editing, click Toggle Mode again to switch back to Mode NEW.

Override basic pay for one period

If an employee's pay needs to differ from their standard basic pay for a single period — for example, because they were on unpaid leave for part of the month — you can use wage type code 099000 to override it. The override applies to the current period only and is cleared automatically after the payroll is updated.

1. Select the employee and go to the Transactions tab.
2. Select wage type code 099000 from the wage type list.
3. Enter the override amount and click Save New.
4. Click Query to confirm the override has replaced the basic pay from the Costs/Switches tab.