This guide is for users of the optional Accord Payroll General Ledger (GL) module and provides step-by-step instructions (and a video walkthrough) for creating a new financial year

Contents

• Getting started
• Creating a new financial year

Getting started

• Account codes and accounting dimensions are stored separately in the optional Accord Payroll GL (Accounts) module for each financial year and each company
• This important procedure must be followed by all users of Accord Payroll GL module, and should be run after the last payroll run for the period ending in the current year and before running payroll for the first period ending in the new year you are about to move into
• If you use the GL module in Accord Payroll you will receive the warning message below as soon as you close your last payroll ending in the current year that is about to end

• If Accord Payroll is not integrated with the GL module, then you do not need to create a new financial year on Accord Payroll.

Creating a new financial year

• Login to Accord Payroll Company 01, financial year [year that's ending]. If you have already created a new financial year for company 01 and you have one or more other companies on your system, login to the next company, financial year [year that's ending] and work through this procedure. Please also note that the screen shots below are for company 01. If you work through this procedure for a company different from 01, you will see different company code on some windows.

Note: The financial year you are logged in to is shown at the bottom of Accord Payroll main screen, on status bar after text “Fin.Year”. If on your system you see the new year after “Fin.Year”, then you need to change the system date to 31/12/[year that's ending] as shown below. The financial year will change to the year you are moving from as soon as you change the Accord Payroll system date to 31/12/[year that's ending]. Please make sure that financial year that is ending is shown on your system before continuing with the procedure.

• Select menu command Company/User > Company/Fin/Tax Year Wizard

• The New Company/Financial/Tax Year Wizard window will be shown. Click the second check box “new Fin.Year” on the top control line and make sure that financial year [new year you're moving into] is shown on the second line
• In the modules box you should see if your Accord Payroll system is integrated with the GL module. Make sure GL module is ticked

• Click Next button. You may be shown a warning message regarding GL parameters for the year [new year you're moving into]. Click Yes to overwrite existing parameters for [new year you're moving into]

• The General Ledger screen will be shown. If you are creating a new financial year for Company 01 make sure that Copy from company 01 is selected for the GL Parameters prompt and Copy from company 01 is selected in the “Accounting Dimensions” drop down list
• For Company 02 select Copy from Company 02 for the GL Parameters prompt and select Copy from Company 02 in the “Accounting Dimensions” dropdown list, etc
• [Year you're moving from] should be selected for the From financial year dropdown fields, and all check boxes on the screen should be ticked
• An example selection of company 01 should display as follows:

•  Click the Finish button
•  On the next screen click the Start button

• When it has loaded click the Close button

• On the next screen click the No button

• You will now be prompted to restart Accord Payroll

• Click on the P menu to fully Exit and restart Accord Payroll.
• If you have a multi-company Accord Payroll system please repeat the steps in this procedure for each company

• When you start running payroll for the first period ending in the new year, please confirm that the financial year in Accord Payroll has been changed to the correct new year date. [Date of new year you've moved into] should be shown next to Fin.Year text on the Accord Payroll main screen status bar at the bottom of the screen.

• You’re now all set for the new year