Contents

• Printing P60s
• Electronic P60s forms distribution
• Emailing e-P60s forms
• Accessing P60 forms via secure online portal

Introduction

Within Ciphr Payroll, there are various methods available for efficiently distributing P60 forms to employees, to accommodate your needs effectively.
For those who prefer a tangible copy, we provide the option to produce a printed version of P60 forms. 
Alternatively, employers have the flexibility to electronically distribute P60 forms.
This can be achieved by directly emailing e-P60 forms through Ciphr Payroll or granting employees access to their P60 forms via a secure online portal. It's important to note that both electronic distribution options require an additional module licence and configuration.
 

Printing P60s

Having created the new tax year you will be able to print P60s using our HMRC-approved plain paper P60 forms for employees and pensioners.
 

To print P60s on plain paper go to Reports > Crystal Reports > Crystal Reports New Report. 

Select P60(2024-25) template from the Select Report Template screen shown below and click OK

The New Report screen will appear. Click Preview to save/print P60 forms.

Electronic P60s forms distribution

This Step includes:
• Emailing e-P60 forms
• Accessing P60 forms via a secure online portal
 

Emailing e-P60s forms

To email e-P60 forms go to Utilities > Other Utilities to launch Ciphr Payroll Utilities

In Ciphr Payroll Utilities go to Utilities 1 > Export and Email Employee Reports to configure the Exporting and Emailing Employee Reports selection

Search for eP60 for your current tax year. If it doesn't exist please click New and complete as below example selection for the eP60 (2024-2025).

1. Select Export/Email P60s for the tax year ending option from the drop-down list, enter the correct tax year end date. For example use 05/04/25 for 2024-2025 eP60s distribution.
2. To email P60 forms ensure the E-mail PDF files check box is ticked.
3. Ensure that the correct E-Mail template is selected as this will be the actual email message sent to all employees. 

4. To create new or edit an existing email template click Manage Email Templates. 

   

   Click New to create a new email template or edit an existing template.

• Check/update Sent From email address
• Check/update Subject 
• Update actual email message as required

• Save the changes

   

5. Select the appropriate encryption option to encrypt eP60 forms.
   
6.  Please ensure you are using the correct Report Template for 2024-2025 tax year - P60(2024-25)- export e-P60.
7. The Create PDF files box must be ticked
8. PDF files will be saved in the directory that is specified in the Folder name template for PDF files entry box. (The Auto create top level sub-folder for PDF files will force the top level sub-folder for PDF files to be created automatically. If the box is not ticked and the sub-folder does not exist the export will terminate with an error).
9. The pdf file name is specified in the File name template for PDF files entry box. 
   Whilst you have the flexibility to update the file name as needed, please be aware that the Employee Code tag <EC> is mandatory in the file name. Ensure that you include this tag for unique identification.
10. If the Record PDF file emailed in employee diary check box is ticked a record in the employee diary will be made for every emailed PDF report. 

The encrypted PDF file will be emailed to employee e-mail address specified in the Email address entry field on the General page of the employee entry form provided that the Email payslips check box is ticked for the employee. 

We strongly recommend to Preview Mailing List before clicking the Export & Email button to send e-P60s. The Export and Email progress monitor will display the progress of the process, any errors, success, and statistics via progress bars.

Accessing P60 forms via secure online portal

The option to view P60 forms for the 2024-2025 Tax Year on the online portals will be enabled from 6th April 2025. Employers and employees will be able to access and download their P60s via the online portal on or after 6th April, provided that the payroll system has transitioned to the new 2025-2026 Tax Year.