This guide will show you how to update Job and Pay records based on a spine review.

Contents

• Overview
• Introduction
• To update Job and Pay based on a Spine review

Overview

There are two types of spine update:

1. Spine rate review: Where the spine rates are updated and applied to Job and Pay records, such as following a cost of living increase (covered in this guide plus the linked guide)
2. Spine increments: Where people move up a spine point within an associated Grade (see linked guide for more details)

Introduction

Having applied a review and update to the salary information on a Spine, the review can then be applied to the Job and Pay record for everyone that is paid based on that Spine.

To update Job and Pay based on a Spine review

• Go to the following area:

  • Latest menu: Data Management > Code Tables
  • Pre 2025 menu: System > System Administration > Code Tables
• From Group choose Job and Pay and then choose Spines

• Click on the name of the spine to be reviewed
• The screen will display a page with two tabs; Spine provides the description, pay basis and code of the spine itself and Review shows the history of updates made to this spine

• From the Reviews tab click Update Job and Pay
• When prompted click Yes to confirm that you want to update job and pay
• Select an appropriate Change Reason
• Click Accept

• The updates will be made and a confirmation of the number of changes presented
• The newly created Job and Pay record will be visible for those employees on this
  pay spine