Talent Search in the recruiters portal

This guide explains how to use the Talent Search in iRecruit to find suitable candidates within the database. 

Contents 

• Introduction

• Navigating to Talent Search

• Searching for candidates

• Boolean search operators

• Managing candidates in the Talent List
• Removing candidates from the Talent List

• Emailing candidates
   

Introduction

• The iRecruit Talent Search feature enables recruiters to efficiently locate candidates by searching across data contained within CVs submitted by applicants

• To further streamline the process, recruiters can add selected candidates to a Talent List. This allows you to filter and narrow search results, focusing only on candidates who have been added to the list; ideal for managing pools of talent for current or future vacancies

   

Navigating to Talent Search

• Log in to the Recruiters Portal
• Go to the My Candidates tab
• Click on the Talent Search tab

Searching for candidates

1. Go to the My Candidates tab
2. Click on the Talent Search tab
3. In the search field type in the term(s) you wish to search for:

• Either click on the Talent Search button, or press Enter
• Matching results will be shown in a list below. The results will show the candidate name, candidate email address and up to three matching items for each candidate:

• To view an item for a candidate, click on the job reference/title link
• To add a candidate to the Talent List, click on the button
• To select a candidate to email, click on the button
• To amend the search terms or to start a new search, simply edit the criteria as needed in the search field and click the Talent Search button
• Check the Filter by Talent List option to narrow search results to only include those candidates that have been added to the Talent List
• To confirm how the search will be performed using the criteria you have entered, use the search preview:

Boolean search operators

• For more precise search results use Boolean operators. These allow you to include/exclude search terms to ensure the most relevant results are returned.
• The operator symbols that can be used are listed here:
  • & (AND) - when all search terms must be found in the results: eg project & manager will return results that have both project and manager
  • | (OR) – use when more than one search term is acceptable in the results: eg project | manager will return any results that have either or both project or manager
  • ! (AND NOT) – use to exclude search terms: eg project ! Manager will return results that have project, but will exclude results that have manager.
  • “ “(Exact match) – use to ensure results are an exact match: eg “project manager” will only return results with the exact text ‘project manager’
  • * (wildcard) – use to return results that are a variation of the search term: eg proj* will return results with project, projects, projector, projected, projection etc
  • () (brackets) - use to group and define order of search terms: eg London & (project manager) will return results with the word project near to the word manager, and London

Managing candidates in the Talent List

• The Talent List allows you to add strong candidates, or those for future consideration, to a list that can be used to narrow search results to only include these candidates
• Adding a candidate will also mark the candidate with a to show that they have been added to the Talent List. You can do this either from the applicant record or from the search results screen
• From the Applicant record:

1. Go to the applicant record for the candidate that you wish to add to the Talent List

2. Click on the  icon towards the top right of the screen (just above the Applicant Details section)
3. The icon will now show as to indicate the candidate has been added to the Talent List

From the Talent Search results screen:

1. Search for candidates as required on the Talent Search tab
2. To add a candidate to the Talent List, click on the button
3. The button will now show to indicate the candidate has been added to the Talent List

Removing candidates from the Talent List

From the Applicant record:

1. Go to the applicant record for the candidate that you wish to remove from the Talent List
2. Click on the icon towards the top right of the screen (just above the Applicant Details section)
3. The icon will now show as to indicate the candidate has been removed from the Talent List

From the Talent Search results screen:

1. Search for candidates as required on the Talent Search tab
2. To remove a candidate to the Talent List, click on the button
3. The button will now show as to indicate the candidate has been added to the Talent List

Emailing candidates

After searching for candidates, it is possible to send an email to selected candidates. To do this, you can select the candidates you wish to email from the search results list, and then compose and send an email to these candidates directly from the Talent Search screen.

1. Go to the My Candidates tab
2. Click on the Talent Search tab
3. Type in search criteria as required
4. The list of search results will be shown. To select a candidate to email, click on the button
5. The candidate’s email address will be added to the list of Selected Emails shown on the left hand side of the screen:

6. On the Talent Search tab, go to the Selected Emails section on the left hand side of the screen. Here you will see the email addresses of any candidates that you have selected to send an email to
7. Click on the Compose button
8. The compose email window will be shown on screen:

9. Enter a Subject and text in the Body of the email
10. You can now do one of the following actions:
    • To send the email, click the Send Email button. You will receive confirmation that the message has been sent successfully
    • To close the window (either before or after sending the email) to retain the content of the email and selected email addresses in the Selected Emails list, click on the Close button
    • To close the window and clear both the content of the email and the list of selected addresses, click on the Close & Clear List button