Mastering your Timesheet setup

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Key takeaways

• Let the system name timesheets
  Names chosen by employees vary a lot, which makes reporting harder.
• The approver decides how the hours are paid
  They can split the hours across up to four multipliers of the employee’s hourly rate, give time off in lieu, or do both. You can’t set a fixed rate for a type of work
• Check the payments after each round of timesheets
  The system doesn’t warn approvers if they leave the hours blank or enter the wrong number, so use the timesheet reports to spot mistakes

Questions and answers

• Why can’t an employee add a timesheet?
  They need three things:

1. a timesheet rule on their job and pay record
2. terms and conditions with Allow overtime turned on
3. access to the timesheet pages through their user role

• Why wasn’t a payment created when the timesheet was approved?
  Request additional hours must be turned on for the timesheet. The approver also has to enter the hours in the payment boxes before approving

• How do I stop lunch breaks counting as working time?
  Set the activity as non-working time in the timesheet activity code table. You can also add your own activities, such as travel

• Can someone else approve a timesheet if the manager doesn’t?
  Yes. You can add another user role at each approval level, and you can have up to three levels. Everyone in an added role gets an email each time a timesheet is submitted, so choose the roles carefully

Related articles

• Timesheets
• Submitting and approving Timesheets