Timesheet - On Call

This guide explains how to configure and use the On Call feature within Timesheets.

Contents

• Overview
• Enabling the On Call feature
• Required configuration
• Using the on call toggle
• Approval process
• Payment calculation
• Important information

Overview

The On Call feature allows employees to record when they are on call via their timesheet. Once approved, the system will automatically generate a payment based on a pre-defined daily amount.

This functionality links Timesheets, Timesheet Rules, and Job and Pay to ensure On Call payments are calculated accurately.

Enabling the On Call feature

The On Call feature is controlled via the Timesheets Settings Table.

• This must be set to Enabled

Required configuration

Once the feature has been enabled, the following configuration must be completed:

Job and Pay setup

• Go to the employee record: Employee > Job and Pay
• Enter a value in the On Call Amount field

This represents the daily payment for each On Call day.

Timesheet Rule configuration

• Navigate to the relevant Timesheet Rule
• Ensure the following settings are applied:
  • Hours is selected (not Time)
  • Show Working Time toggle is switched on

Using the On Call toggle

Once all configuration steps have been completed, the On Call option will be available within the timesheet.

• Go to Timesheets > Insert & View Timesheets
• Select or create a timesheet
• Select a week (if monthly timesheet)
• An On Call toggle will appear for each day
• Toggle on for any day the employee is on call

These selections form part of the standard timesheet submission.

Approval process

• The timesheet is submitted in the usual way
• The On Call selections are included within the approval

Payment calculation

When the timesheet is approved:

• A payment is automatically generated via the Payments page
• The payment is based on the On Call Amount defined in Job and Pay

Calculation method

Important Information

• The On Call toggle will only appear once all configuration steps are complete
• The Timesheet must be approved before payments are generated
• The On Call Amount must be populated correctly to ensure accurate payment

Footer