Employee photos are visible in the top right of employee pages within HR, as well as a variety of areas such as: Personal Details, the Org Chart and Employee Directory, and Subsets.

This guide explains how to upload, change and remove employee photos.

Contents

• To change the employee photo – Personal Details
• To change the employee photo: Upload Photo/Photo Management

To change the employee photo – Personal Details

• Go to the following area:
  • Latest (left-hand) menu: Personal > Personal Details
  • Pre-2025 (top) menu: Personal Data > Personal Details > Personal Details
• The screen presented will display the Details tab

• Click Change photo
• The screen will display the current photo
• There is also an option to Remove the photo here if needed

• Click Select files… and locate the image to be used (you can also drag and drop over the button)

• Having selected the photo to use it will be loaded and then present a screen where the photo can be cropped as required

  

• Move and size the box to select the area of the main photo that is required
• A Preview and Thumbnail Preview display how it will look if accepted
• When complete click Save Photo
• Confirmation of the change will be presented and the photo updated on screen in all relevant areas

To change the employee photo: Upload Photo/Photo Management

• There is also a separate page specifically for photo upload or removal

• Go to the following area:
  • Latest (left-hand) menu: Personal > Upload Photo
  • Pre-2025 (top) menu: Personal Data > Personal Information > Photo Management
• Follow the instructions as per Personal Details above to upload the photo