This guide will show you how to record flexible furlough in HR.

Contents

• Introduction
• For employees who have a fixed working pattern
• Job and Pay
• For employees who have flexible working days
  
   

Introduction

In order to claim for employees that are flexibly furloughed there are a number of pieces of information that will be needed:

1. The number of usual hours the employee would work in the claim period
2. The number of hours the employee has or will work in the claim period
3. The number of hours the employee has been furloughed in the claim period

This information guide provides 2 suggested approaches to achieving this in HR.

For employees who have a fixed working pattern

• Create a new Job and Pay Change Reason called “Flexible Furlough”
• Go to the following area:
  • Latest (left-hand) menu: System >Data Management > Code Tables
  • Pre-2024 (top) menu: System > Administration > Code Tables
• Choose the Group of Job and Pay and then the code table of Change Reasons

Job and Pay

For each employee as required, insert a new Job and Pay record selecting the newly created reason “Flexible Furlough” and enter the new salary.

If the days that the employee is going to work are fixed, change the working pattern to reflect the hours/days worked during this period, however, do not change the working pattern assigned to the furlough absence:

1. The number of usual hours your employee would usually work in the claim period. The weekly hours will be noted in the Contracted Hours field in the Job and Pay record
2. The number of hours your employee has or will work in the claim period. This will be derived from the Work Pattern (ensure your working patterns note the number of hours in the description)

3. The number of hours your employee has been furloughed in the claim period. This will be derived by deducting the work pattern hours from the Contracted Hours

    

For employees who have flexible working days

• As previously, for each employee as required, insert a new Job and Pay record selecting the newly created reason “Flexible Furlough” and enter the new salary
• If the days/hours worked will vary throughout the period and there is a requirement to note the days that the employee attends work then it would be advisable to create a new Absence Code called “Working Day during Furlough”

Record time that the employee works during the furlough period against this absence code. If entered by the employee this would then be sent for verification as with any other time off request.

1. The number of usual hours the employee would usually work in the claim period. This will be noted in the Contracted Hours field in the Job and Pay record
2. The number of hours the employee has or will work in the claim period. This will be derived from the culmination of the days/hours noted using the “Working day during furlough” absence code
3. The number of hours the employee has been furloughed in the claim period. This will be derived by deducting the hours worked (above) from the total furlough absence days/hours

Footer