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Job Classifications

Jake
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This guide will show you how to manage the Job Classification code table.

Contents

Overview

Job Classifications can be used to group employee records to enable reporting on specific groupings and or to perhaps look at costs to the business or to get an understanding of the numbers of employees in each classification type.

Note: For example if there is a Job Classification of “Manager” and this is attached to all relevant roles across the organisation, even if the roles have different job titles they can be reported on by the classification.

Job Classifications

  • Go to the following area:
    • Latest (left-hand) menu: Data Management > Code Tables
    • Pre-2025 (top) menu: System> System Administration > Code Tables
  • From the Group choose Job and Pay and then select the Job Classifications table
  • The screen will display all the existing codes 


 

To create a new Job Classification

  • Click Insert New Record
  • Enter a Code and a Description e.g. “Senior managers”
  • Click Update


 

To edit a Job Classification

  • Click on the Classification to be edited and then revise as required
  • Click Update
     

To delete a Job Classification

  • Click on the Classification to be deleted and then click Delete

Note: If a Job Classification has already been “used”, it can not be deleted.

It may be unwise to edit the name of a Job Classification when it has been “used” as historical reporting will be more difficult and may be less reflective as the change will update any records with this classification.  

Ideally deletions or edits of Job Classification types should be made on initial set up of the system only.

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