HR
Step-by-step guide
This help guide will show you how to update Absence Years.
Contents
Introduction
The Absence Years code table can be used to define any number of absence year monitoring periods which can then be assigned to different employees or groups of employees. The absence year may, dependent on its type, need to be updated on an annual basis to reflect the year that is currently being monitored.
Updating an Absence Year
- Go to the following area:
- Latest menu: Data Management > Code Tables
- Pre-2025 menu: System > System Administration > Code Tables
- Select the Group Absence and the Absence Years table
- Click the absence year that is to be updated
- Change the Year Start and Year End dates
- Click Update
The Absence Year will be updated and will be visible as the period being monitored for those employees on that Absence Year
| Note: A Rolling year absence year does not require updating as monitoring reflects a rolling 365 day period from the current date backwards. |
Viewing Absence statistics in the Absence year for an employee
Ensure the correct employee record is in view and go to the following area:
- Latest menu: Holidays & Absences> Absence Summary
- Pre-2025 menu: People Admin > Time Management > Absence Summary Totals
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Note: You are able to assign the Absence Year as part of the definition of a set of Terms and Conditions. Go to the following area:
Select the Job and Pay group and then select Terms and Conditions. The terms can then be assigned to a Job and all the defaults contained in both the job and the terms and conditions will be applied when putting an employee into the role. |
| Note: You can select a Default Absence Year which will be assigned to all new employees unless specifically changed. To view, create or change the default setting select System Configuration > System Settings, click on the tab labelled System Wide Defaults and select the default absence year from the drop down list. |
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