Learning Library

This guide provides an overview of the Learning Library and explains how to launch activities and programmes from it.

Learning Library
Launch an activity from the Learning Library
Launch a programme from the Learning Library

The Learning Library is accessed through Learning > Learning Library.

The Learning Library is where you can access all the learning activities and programmes in the site. The only exclusions are learning activities and programmes that are restricted to only be viewed by selected groups of users.

You can set the display style of the learning activities and programmes to show as thumbnails or a list. The learning activities and programmes can be displayed in different order through the Sort by options: which can either be by:

Relevance	This is associated with the Search. After a search term is entered, the appropriate learning activities and programmes will be returned in the following order of relevance: Items with the search term in the name Items with the search term in the description
Alphabetically (A-Z or Z-A)	Ascending or descending alphabetical order based on the learning activity or programme name
Rating	In descending order based on the Star Rating added by users completing the item. The learning activities and programmes with 5 stars will show highest in the list
Date Added	Based on the date the learning activity or programme was created. The latest created items will show highest in the list.

Each learning activity or programme displays:

Activity name
Rating (stars)
Category
Type of activity or programme
Status (ie In Progress, Not Started, Completed or Passed) and associated visual status bar

View more information on Statuses

Statuses are also used for reporting purposes. The definition for each status is provided in the following table together with the primary areas in the site where each one is set:

Status	Description	Location(s) set
Not Started	Default initial status for an activity.	Manage Training Records Rules Initial status (development plan or Learning Journey)
Started	Used when a user has started an activity but has not completed it.	Automatically set when starting an activity Manage Training Records Rules
Completed	Used when a user has completed an activity.	Automatically set when completing an activity Manage Training Records Rules
Passed	Used when a user has achieved the required score to successfully pass an assessment.	Automatically set when passing an assessment Manage Training Records Rules
Training Need	Used when a user has not achieved the required score to successfully pass an assessment.	Automatically set when failing an assessment Manage Training Records Rules
Locked	Locks an activity, preventing a user from accessing it.	Manage Training Records Rules Initial status (development plan or Learning Journey)
Booked	Used when a delegate is booked onto a classroom or workshop activity.	Manage Bookings Manage Classes Manage Training Records Rules
Cancelled	Used when a delegate’s booking for a classroom or workshop activity is cancelled.	Manage Bookings Manage Training Records Rules
Attended	Used when a delegate has attended a classroom or workshop activity.	Manage Classes Manage Training Records Rules
Absent	Used when a delegate is absent from a classroom or workshop activity.	Manage Classes Manage Training Records Rules
Pending	If a classroom or workshop activity is configured so that bookings require approval, the activity status will be set to Pending when a booking is initially created. Once a manager or system administrator approves the booking, the status will be set to Booked.	Automatically set if a booking is made on a schedule that requires booking approval Manage Training Records Rules
Waiting	If no current classroom or workshop activity schedules are suitable, a delegate can submit a request for another schedule with a preferred date/location. After submitting a request, the activity status will be set to Waiting until the request is cancelled or the delegate is booked onto a suitable schedule.	Automatically set when a course request is submitted Manage Training Records Rules Initial status (development plan or Learning Journey)
Exempt	Marks a learning activity as Completed even if it has not been accessed.	Manage Training Records Rules
Optional	Makes a learning activity optional without affecting the overall status of a training plan or Learning Journey, i.e. a training plan will be marked as Completed if all activities apart from activities with an Optional (or Exempt) status have been completed.	Manage Training Records Rules Initial status (development plan or Learning Journey)
Referred	This status is redundant and should not be used.	N/A
Registered	This status is redundant and should not be used.	N/A

As well as presenting the learning activities and programmes in a series of numbered screens, you can limit the activities displayed by using the filters on the left side of the screen. The filter categories are:

My Learning	Learning activities and programmes that have been assigned to you, recommended to you or that you have enrolled on
Training Type	Restricted to either learning activities or programmes
Categories	The Category the activity is assigned to
Type	The learning activity type
Training Progress	The status of the activity (either Complete, In Progress or Not Started)

Filters can be cleared for future searches using the Clear Filter button.

Launch an activity from the Learning Library

Select Learning > Learning Library

Use the search field, filters and/or page navigation to locate the learning activity

Select the learning activity tile to open the Activity Details page
Select Launch to launch the learning activity

Launch a programme from the Learning Library

Select Learning > Learning Library

Use the search field, filters and/or page navigation to locate the programme.

Select the programme tile to open the Programme Details page
Dependant on the type of programme, you may see the activities in a list and you can select the Launch (play button) on the required activity

or as a map style, where you can launch the activity from a pin

Footer

Learning Library

Contents