How to archive a learning activity

This guide will show you how to archive a learning activity when it’s no longer needed, or restore one you archived earlier.

Contents

• Archive a learning activity
• If you can’t archive an activity
• Restore an archived activity
• Archive an activity automatically on a set date

Archive a learning activity

1. Go to Admin > Manage Training > Manage Learning Activities
2. Search for the activity
3. Select the Archive icon next to the activity

A success message confirms the activity has been archived. Archived activities are hidden from users but can still be found through Admin search and report filters.

If you can’t archive an activity

If the Archive icon is greyed out, the activity is still in use.

1. Remove the activity from any learning plans or learning journeys that use it
2. Remove all its assignments. Open the activity, go to the Restrictions & Assignments tab, delete each group assignment, remove any individual users, then select Update
3. Return to Manage Learning Activities and select Archive

Restore an archived activity

1. Go to Admin > Manage Training > Manage Learning Activities
2. Expand Library Filters
3. In the Archived dropdown, select Archived
4. Find the activity and select the Unarchive icon

Archive an activity automatically on a set date

To archive an activity on a set date, set its Expiration Date on the Details tab. The activity archives automatically on that date, as long as it has been removed from any learning plans or learning journeys. See Populating the Manage Learning Activity page.
 

Related articles

• How to hide a learning activity
• Assignments
• Populating the Manage Learning Activity page
• Learning Activities overview