Article 10 of 14 — Training Notes

Set up cost centres and nominal accounts in Accord Payroll

How to create cost centres (co-segments) for departmental analysis
How to add nominal accounts to Accord Payroll's chart of accounts
How to assign default cost centres and nominal accounts to employees

Contents

Introduction
Add a cost centre
Add a nominal account
Assign accounts to an employee
Advanced: additional cost centre and nominal account setup

Introduction

Accord Payroll produces a payroll journal that posts to your accounts package. For the journal to post to the correct accounts, you need to configure cost centres (for departmental cost analysis) and nominal accounts (the General Ledger codes your accounts package uses for each type of pay, employer NIC, pension, etc.). Once configured, the payroll journal is generated automatically after each payroll update.

Add a cost centre

From the main menu, go to G/L > Co-Segments Definition (also called the GL button on the toolbar in some versions).
Click New to add a cost centre. Enter a Segment Code (up to 8 characters) and a Description for the cost centre, then click Save.
Repeat for each cost centre you need. Click Close when done.

Add a nominal account

Go to G/L > Chart of Accounts.
Click New. Enter a Nominal Code and a Description that matches your accounts package, then click Save.
Repeat for every wage type and deduction you need to post. Click Close when done.

Assign accounts to an employee

Select the employee, then click the Accounts tab on their record.
Assign the appropriate cost centre and nominal account for each pay component. These will be used when the payroll journal is generated.
Click Save.

Tip: You can set default cost centres and nominal accounts at company level so that new employees inherit the correct settings automatically. Contact your Ciphr support team for guidance on company-level GL defaults.