This help guide will take you through the Leaving Reasons code table management.

Contents

• Introduction
• Leaving Reasons
• To create a Leaving Reason
• To edit a Leaving Reason
• To delete a Leaving Reason

Introduction

When an employee is made a leaver it is mandatory to select the reason. The more comprehensive that the Leaving Reasons codes table is will enable reports to provide a greater level of clarity as to why employees are leaving.
 

Leaving Reasons

• Go to the following area:
  • Latest (left-hand) menu: Data Management > Code Tables
  • Pre 2025 (top) menu: System > System Administration > Code Tables
• From the Group choose People and then select the Leaving Reasons table
• The screen will display all the existing codes

To create a Leaving Reason

• Click Insert New Record
• Create a code and a description for the entry. The description will be selectable when making an employee a leaver
• The code is used in reporting and is not visible as part of data entry
• Leaving Reasons is important categorisation which enables grouping of reasons for reporting purposes (such as voluntary vs involuntary). The list is “self-generating” ie If another grouping option is required that does not already exist in the list simply typing the entry will add it to the list
• Click Update

To edit a Leaving Reason

• Click on the Leaving Reason to be edited and then revise as required
• Click Update
   

To delete a Leaving Reason

• Click on the Leaving Reason to be deleted and then click Delete