Company Pay Elements - Overview

Within the Company Setup section under Pay Elements you will find a list of pre-set pay elements marked as  (system default). You can either use them as they are or make edits to suit your needs.

Editing company pay element

You can edit the following fields.

• Order - The order to render the pay element in relation to other pay elements.
• Name - Display name for the element for use by payroll administrators.
• Calculation type - Amount/ Quantity and amount / Net to gross 
• Default values - you can set the default values for all employees, alternatively you can set them individually or import with the payments.
  Description - what will show on the employees' payslips.
  Quantity - Hours (only available on Quantity and amount Calculation type) 
  Amount - the amount of pay (for Quantity and amount Calculation type it will be multiplied by the Quantity.
  Cost code - default cost code for this pay element.
  Location - this is not a default but an example custom filed that has been set up on this Demo Account.
• Taxation:
  Tax - This element is included the taxable gross.
  National Insurance - This element is included the gross pay for National Insurance.
  Pension - This element is included the pensionable gross.
  National Insurance Class 1A - Class 1A National Insurance is payable on this element.
  Allow tax customisation - If set, taxable behaviour can be overridden by the user when creating payments.
• Advanced behaviour:
  User editable - If unchecked, this element cannot be edited directly by the user. It can only be imported via CSV or an API integration.
  Record dates - If true, dates can be recorded against this this element.
  National minimum wage check - Include this element in NMW checks. The quantity must be in hours.
  Allow recurring payments - If true the element can be set as repeating when it is added to a payslip.
• Average holiday pay behaviour:
  Include - this payment will be added to the total earnings for AHP.
  Exclude - this payment will not be added to the total earnings for AHP.
  Veto - this indicates that the pay period in which this payment is made does not represent a normal earnings period and therefore the entire earnings period should be excluded from the AHP calculation. This is usually used for SSP or statutory parental pay.
• Rolled up holiday behaviour
  Pay rate - type in the percentage you'd like to use when calculating holiday pay.
  Rolled up holiday pay element - there is one default option. You can add more if required
   

Please note, if you edit and Save a default pay element the system will remove the (system default) tag (see Days element below).

If you accidentally save unwanted changes you can click on the delete (trash can) button - this will revert the changes and the system default pay element will reappear. The system will not allow you to delete any pre-set pay elements.

You can also create your own pay elements by clicking on + Add pay element  in the top right hand corner. Please see the below articles:

Add company pay element - payment

Add company pay element - deduction