Add company pay element - payment

To set up a new company pay element for additional payments, go to  Company Setup > Pay Elements. In the top right corner click on + Add pay element.

• ID - A unique identifier for the pay element. Used to identify when importing payments via a CSV file or the API. This value cannot be changed.
• Order - The order to render the pay element in relation to other pay elements.
• Name - Display name for the element for use by payroll administrators.
• Is deduction - Should be left un-ticked for this element to be added to a payslip as a payment.
• Calculation type:
  - Amount
  - Quantity and amount
  - Net to gross
  - Average Holiday Pay
  - Rolled up holiday pay

Default Values

• Description - the element description that will appear on the employees' payslips
• Amount - the default amount for this element
• Cost code - the default cost code for this element
• Location - this is an example of a custom field set up on the Demo Account.

Taxation

• Tax - This element is included the taxable gross.
• National Insurance - This element is included the gross pay for National Insurance.
• Pension - This element is included the pensionable gross
• National Insurance Class 1A - Class 1A National Insurance is payable on this element.
• Allow tax customisation - If set, taxable behaviour can be overridden by the user when creating payments.

Advanced behaviour

• User editable - If unchecked, this element cannot be edited directly by the user. It can only be imported via CSV or an API integration.
• Record dates - If true, dates can be recorded against this this element.
• National minimum wage check - Include this element in NMW checks. The quantity must be in hours.
• Allow recurring payments - If true the element can be set as repeating when it is added to a payslip.

Average holiday pay behaviour

• Include - this payment will be added to the total earnings for AHP.
• Exclude - this payment will not be added to the total earnings for AHP.
• Veto - this indicates that the pay period in which this payment is made does not represent a normal earnings period and therefore the entire earnings period should be excluded from the AHP calculation. This is usually used for SSP or statutory parental pay.

Rolled up holiday pay behaviour

• Pay rate - type in the percentage you'd like to use when calculating holiday pay.
• Rolled up holiday pay element - there is one default option. You can add more if required

The manually added pay element will not have the (system default) tag, and will be deletable.

The newly created element will now be available to select in the employee's Pay tab > Pay elements section where you can add it as a date effective payment and in the pay run where you can use it as a one off payment.