This guide will show you how to set up an use the Rolled Up Holiday Pay for your employees.

Contents

• Configuring Pay Elements to include Rolled up holiday pay
• Setting up additional Rolled up holiday pay element
• Adding Employee pay element for Rolled up holiday pay - Always pay employee
• Adding payment for Rolled up Holiday - Ad-hoc employee

Configuring Pay Elements to include Rolled up holiday pay

Pay elements will need to be configured to include the Rolled up holiday pay behaviour. This can be done in Company setup > Pay elements, you have two options:

• You can edit an existing pay element to apply the Rolled up holiday pay behaviour.
• However, we recommend creating a new pay element using the +Add Pay Element option instead.
  This approach is especially important if Rolled up holiday pay will only apply to a some employees. For example, rather than modifying the existing Hours pay element, create a new one, such as Hours with Rolled up holiday pay to clearly distinguish it from the standard pay element.

Click on + Add pay element in the top right corner

Create a new pay element as you normally would - more guidance can be found in Add pay element - payment

In the Rolled up holiday pay behaviour section add the pay rate (%) and select the Rolled up holiday pay element from the drop down list - there is a default Rolled up holiday pay element setup for you, but you might wish to create more.

Setting up additional Rolled up holiday pay element

In Company setup > Pay elements > +Add pay element. To create an additional Rolled up holiday element you need to select Rolled up holiday pay in the Calculation type field complete the remaining fields as required then Save. For more guidance click on Add pay element - payment.

Adding Employee pay element for Rolled up holiday pay - "Always pay" employee

In the employee's record > Pay tab > ensure the Pay behaviour is set to Always pay. Otherwise you will not be able to add a date effective pay element to their record. If you have an employee on Ad-hoc payments please see the next section.

In Pay elements section click Create payment.

Select the Payment type you have the Rolled up holiday behaviour set for. For this scenario I have created Hourly pay.

Add Quantity, Rate and the Effective from date. You can also add an Effective to date if you know this payment is only for a fixed term. In the Advanced section you can also add or change the cost code. Click Save.

In the pay run the system calculated the employees Hourly Pay and the Holiday pay for those hours. 

750 * 12.07% = 90.53

Adding payment for Rolled up Holiday - "Ad-hoc" employee

In the employee's record > Pay tab > if the Pay behaviour is set to Ad-hoc you will not be able to add a date effective Pay element to their record. 

In this scenario please go to Pay > click on the Current open pay run. Click on Pay employee if the employee is not showing on the list in Enter Payments tab

Select your employee from the drop down list > click Add

Click on + Add payment > select the Payment type you have the Rolled up holiday behaviour set for. For this scenario I have created Hourly pay.

Add Quantity and Rate. In the Advanced section you can also add or change the cost code. Click Save.

The employees pay will show the Hourly Pay and the Holiday pay for those hours. 

200 * 12.07 = 24.14