This guide will help you learn how to make fields mandatory in HR.
Contents
Overview
- There are fields in HR that are designated as being mandatory, ie information has to be entered into the field before the process can continue, eg a record can be saved
- These fields appear with an asterisk alongside the field name
- Fields are designated as mandatory for a reason, eg the information is required for payroll
- It is possible to make other fields mandatory as required
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Note: It is not advised to change the fields that are already designated as mandatory without prior discussion with Ciphr. It's also not advised to make too many fields mandatory, as this may prove to be a barrier to entering data. Eg not knowing the contents of a mandatory field or a new starter. |
To review/make a field mandatory
- Navigate to
- Latest (left-hand) menu: Data Management > Tables and Fields
- Pre-2025 (top) menu: System > System Administration > Tables and Fields
- You will be presented with a list of all tables in HR
- Type the name of the table in the search area to show potential matches
- Click on the required table name
- This will display the Table Name, the Description and has a slider to indicate whether fields in the table can be audited
| Note: For more details on auditing fields, please see the relevant help guide. |
- Navigate to the Fields tab
- A list of all fields in that table will be displayed
- Locate the name of the field to be changed or checked
- If the Required in UI? column is ticked, then the field will be mandatory
- Select Edit to amend the slider option for Require in UI? as required
- Select Update to save the change
| Note: It is possible to make a Further Information Field which has been added to the system mandatory - for more details on creating Further Information Fields, see the related help guide. |
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