This guide will show you how to filter, sort, search and group data to facilitate location of records. 
 

Contents

• Overview
• Filtering the view
• Sorting the view and searching for records
• Grouping the view
  
   

Filtering the view

• Filters enable you to view records that meet a criteria e.g. current occupants of a role, or a specific review category type
• Go to the following area:
  • Latest (left-hand) menu: Job, Pay & Reward > Job and Pay Administration > Jobs
  • Pre 2025 (top) menu: People Admin > Jobs
• By default, the list will display Current Jobs but this can be filtered to view All, Current Jobs or Closed Jobs as required

• The records that are visible can be further refined by using the search functionality, which can be by Job Number, Job Title, Department or Location

• Alongside each of the column headings in the table there is a filter button

• Clicking on the field filter will enable you to refine the list presented based on your filter criteria

Sorting the view and Searching for records

• Column headings can be used to change the sort order of the data
• By clicking on a column heading an arrow will be displayed to change the sort order to Ascending, click again to change to Descending and click again to return to the default for that column at which point the arrow will not be displayed

Grouping the view

• On many screens you will see the text “Drag a column header and drop it here to group by that column”

• The effect of carrying out this action will be to change the view such that the data is grouped by the column header that has been selected e.g. Location

• Clicking on the triangle adjacent to the location name will enable you to contract or expand the group listing