There may be occasions where an employee within your organisation has multiple roles or contracts. Each role needs to be recorded separately in Ciphr HR but against the same employee - a Secondary Record. 

There will also be occasions when an employee leaves a secondary role.  The process for this is the same as making an employee a leaver – just need to ensure you select the correct employee record, ie the secondary one.

• Go to the following area:
  • Latest (left-hand) menu: Personal > Personal Details
  • Pre 2025 menu: Choose Personal Data > Personal Information > Personal Details
• Use the Advanced Search to locate the employee who is being made a leaver from a secondary record
• Ensure you select the Secondary Record to view
• It is denoted by the (S) on the employee list and states Secondary alongside their name and job title

• Go to the following area:
  • Latest (left-hand) menu: Starters & Leavers > Leavers > Leaver Workflow
  • Pre 2025 menu: Click People Admin > Leavers > Leaver Wizard
• Complete the steps as required and prompted by the workflow