HR
Step-by-step guide
This guide will show you how to delete an employee record.
Introduction
There may be occasions where you need to delete an employee record. This should be
by exception and only used in certain circumstances: eg a newly recruited employee
that you have entered into Ciphr HR does not arrive on their start date.
| Note: Deleting an employee record will delete everything within Ciphr HR for that employee. Care MUST be taken to ensure that the correct employee record is selected for deletion and that there is a valid reason for deleting the record. |
To delete an employee record
Go to the following area:
- Latest menu: Data Management > Delete Employee
- Pre 2025 menu: System > Security > Delete Employee
- You will be prompted to select an employee record
- Click on the Person to view and select Advanced Search options to locate the record
| Note: If the employee record is a “future starter” then they will not be in the Set of “Current Staff”. Use the drop down list to select “All Staff”. |
- If there are multiple records that meet the criteria then they will be presented in
a list - Click on the employee
- A screen displaying details for the employee will be presented to enable you to
verify that the record is correct - Click Delete
- A warning will be presented which confirms that the data cannot be retrieved
once deleted - If you wish to proceed click Yes
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