This guide shows you how to enter Payments in Ciphr HR, which are individual additions or deductions paid to an employee, entered separately each time rather than recurring automatically.
Depending on how your organisation has configured your system, you may be able to record your own payments (such as overtime) and submit for approval, or this may be done by your manager or HR.
Contents
To record a payment
- Go to Job, Pay & Reward > Payments
- The screen will display a summary of all the existing payments for the person in view
| Note: Payments that are awaiting verification will have a cross in a green circle displayed alongside them in the first column. |
- Click Insert New Record
- Select the type of payment from the dropdown list
- There are three types of Payment: Deduction, Payment and Overtime. The Type is determined when the Payment Code is created
- The information required when recording a payment will vary dependent on the Payment Type
- Enter the date, the amount and record any notes as required
| Note: Payment types of Deduction do not require the amount to be entered as a negative value. |
- If you use Paylink you will need to ensure the Output to Payroll? slider is set accordingly
- Click Update to save
- The record will be entered, or sent for verification by a manager or HR (subject to security permissions)
Overtime type payments
- Payments that are of a type Overtime will require the number of hours and minutes to be entered
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Note: When entering overtime if you see this warning message, it is controlled by the person's Terms and Conditions which are linked via their Job and Pay record. This is merely an advisory message so will not prevent the overtime being entered, but will prevent submission via the optional add-on Timesheets module (if in use). |
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