This help guide will show you how to configure elements of HR to appear in a different language (optional functionality).

Contents

• Introduction
• Viewing or changing the language setting
• Setting the default language
• To create a language translation
• Translating code table contents
• Creating and applying a set of language codes
   

Introduction

• HR can be configured to display field names, on-screen messages and text, table names, and code table contents in a different language, as selected.

Viewing or changing the language setting

• In the top right corner of your HR screen, there will be a flag indicating the language that your system is set to, for you as the user
• To change this to a different language, click on the flag and select the required option

Setting the default language

• Go to (System >) System Configuration > System Configuration
• Filter on the Group Name to find entries that contain the word 'Language'
• The following option will be displayed:

• Click into the Value and then select the Update the language as required

To create a language translation

• Go to (System >) System Configuration > Language Translation Configuration
• The screen will display the languages to which you have access. This may vary from the screenshot below:

• Click Export alongside the language to be changed
• All the configurable areas of HR will be downloaded onto a spreadsheet with four tabs
• Each tab represents a different area
• There will be columns of information on each of the tabs. The only columns that should be changed are those headed 'Translated...'

• Once all the required changes have been made, save the spreadsheet
• In the Language Translation Configuration page, click Import
• Change the language text that is to be viewed on screen, as per the earlier section, and on your next login, the language will be updated
   

Translating code table contents

• The following code tables are currently set up as configurable for languages:

Creating and applying a set of language codes

• Go to the following area:
  • Latest (left-hand) menu: Data Management > Code Tables
  • Pre-2025 (top) menu: System > System Administration > Code Tables
• Select the code table Group and the table required
• Click Translations alongside the entry to be translated

• In the Description field, alongside the language required, enter the translated text
• Once complete, click Update

Note: If your organisation wants to change the wording or messages displayed in HR to match the terminology commonly used within your business (while still using English), you can use the same functionality. To do this, simply export the current English text set, make your modifications, and then re-import it to apply the changes. You can use this method to change the Employee sentiment question (if in use).