This help guide will show you how to record an absence for a subset of employees via Bulk Change.

Note: A separate Bulk Absence page is available with more features than the option in Bulk Change so it is recommended to view the linked guide for more features associated with entering bulk absence.

Important: The bulk change should only be used on subsets of employees with the same department and work pattern. Use the Bulk Absence page if you are looking to create absence records for employees on different departments and work patterns.

Introduction
Entering an absence for a subset of employees

Introduction

There may be instances where you need to record a period of absence for a group of employees e.g. a department has a development activity.

Rather than repeating the data entry for each employee record the absence can be recorded at the same time through the Bulk Change facility.

Entering an absence for a subset of employees

Go to the following area:
- Latest (left-hand) menu: Data Management > Bulk Change
- Pre-2025 (top) menu: People Admin > Tasks > Bulk Change
A screen displaying a three step process will be displayed

Step 1

Click Select person subset
The subset screen will be displayed enabling you to select the records for whom the change is to be made. Follow the subset steps

Note: For more details on Subsets please see the related information sheet

Step 2

The screen will display your selected employee records in the Step 1 column
In Step 2 there is a choice of Action or Field
Since it is data that is to be recorded click Action and from the drop down list select Create an Absence Record

Step 3

For this particular change there are no processing options so Step 3 is not required
Click Continue
Click on the icon in the top right of the screen to view the records selected

On the absence data entry screen record the date and type of absence as required
Click Complete and Return to Bulk Change
Click Finish on the Bulk Change screen

An on screen report of the changes will be presented. Click Export to PDF if a hard copy of this information is required

To view the data entry record for any of the individual employees in the affected subset select the required employee record and go to the following area:
- Latest (left-hand) menu: Holidays & Absence > Book & View Time Off
- Pre-2025 (top) menu: Personal Data > Time Management > Time Off

Note: Dependent on your system verification settings, the data change may be sent to the line manager or HR for verification.

Note: Bulk Change is irreversible so care should be taken when selecting the group of records and in ensuring the data entry is accurate e.g. correct dates etc as any inaccuracies will be replicated for as many records as are in the subset.

Footer

Bulk Change - Recording Absence

Contents

Introduction

Entering an absence for a subset of employees

Comments

Contents

Introduction

Entering an absence for a subset of employees

Related articles