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Edit an Accord Payroll user

Maria Bujakowska
Updated
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This guide will show you how to edit a user in Payroll Accord.

For details on how to create or delete a user please see the linked guides.

 

To edit a payroll user

  • To Enter/Update a Payroll User you need to be logged in as ADMIN
Note: All users must log out before an Admin logs in, as this will terminate active sessions and may result in unsaved work being lost.
  • Go to Company/User > Enter/Update User. To edit an existing record click on the dropdown arrow alongside User Code and select the user to be edited. Click OK

  • The user entry/update screen will be presented on four separate tabs:

General

User Code - this is a text field of up to 8 characters and or numbers. This field is often referred to as the user login name. The code cannot be edited once created

  • User Name - Enter / update the user name. (25 characters max)
  • User Expiry - the date up until which a user can access the Ciphr Payroll. An empty entry of ‘00/00/00’ indicates that there is no time restriction
  • User Language Code - this feature is not supported in Accord Payroll
  • Password - enter a password of up to 25 characters and or numbers. For the new ADMIN user the default password will be PASSWORD. Users are able to change this personal password through the menu Company/User > Change Personal Password
  • Password Expiry Date - the date at which a user account password will expire
  • Remarks - any comments in relation to the user
  • Logged on - indicates whether the user is currently logged in to Ciphr Payroll
  • Blocked user - ADMIN can block any user account. That user will then be unable to login

 

Access Rights

The Access Rights tab lists all the Accord Payroll menu functions

  • Checked options determine whether the user is able to access that function
  • By default all new users will have access to all functions so boxes will need to be unchecked as required
  • Select All and Deselect All can be used to check or un-check all Access boxes

 

 

Accord MyPay

  • This tab lists all options for configuring the MyPay module
  • If you have this module then you can grant the user access to MyPay functionality by ticking Allow Accord MyPay Functionality for the User
  • There is also the option to define Access Right Set allowing the user to have access to all the departments in the company or specific department

 

Other

  • The Other tab lists additional functionality which can be activated for the user as required
  • Once all the configuration for the user account is complete click Save

 

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