How to add a Car Benefit on Ciphr Payroll Cloud

This guide will show you how to add a Car Benefit on Ciphr Payroll Cloud.

• Please go to Employee and then click Cars & Benefit

• Click Create and select Car and complete the relevant data, please make sure you enter the available from date, the available to date can be left blank

Make and Model 

• Provided by your scheme provider. Enter this exactly as given

Registration

• Enter the vehicle's unique registration number.

Date first Registered

• The date the vehicle was first registered, not the date it was allocated to the employee.

CO2 Emissions 

• If the vehicle is electric, tick This vehicle has no CO2 Emissions. 
• If the vehicle's CO2 emissions are between 1 and 50 g/km, it is a hybrid vehicle, and you also need to enter a Zero Emission Mileage figure. This range applies specifically to hybrids because they run partly on electric power, so HMRC needs to know how far the vehicle can travel on electric power alone to work out the correct benefit value.

Zero Emission Mileage 

• This applies to hybrid vehicles. It shows the electric-only range of the vehicle, and is provided by your scheme provider.

Fuel

Select the fuel type from the dropdown:

• Diesel cars meeting Euro standard 6d
• All other diesel cars
• All other cars (petrol, electric, hybrid)

If the vehicle does not have a CO2 emissions figure, tick Car does not have a CO2 emissions figure. This will remove the CO2 Emissions and Zero Emission Mileage fields, and you will need to enter the engine size (cc) instead.

Available from 

• Must fall within the current tax year. If the employee had the same vehicle in the previous tax year, enter 6 April.

Available to 

• This can be left blank. If you do enter a date, it must fall within the current tax year.

List Price 

• The price of the vehicle, provided by your scheme provider.

Cost of Non standard accessories 

• Any accessories that are not part of the vehicle's standard package. This is added to the vehicle's costs. If an accessory is added after the car was made available and the employee is expected to pay for it, this should also be recorded here.

Employee capital contribution 

• The employee's up-front lump sum contribution towards the vehicle.

Employee private use payment 

• Ongoing payments the employee makes towards private use of the vehicle.

Cash Equivalent of car 

• The value of the car benefit, taken from the HMRC calculator.

Free Fuel 

Tick this box if the employee also receives free fuel as part of the benefit. Three more fields will appear:

• Date Fuel Was Provided: must fall within the current tax year.
• Date Fuel Was Withdrawn: this can be left blank. If you do enter a date, it must fall within the current tax year.
• Cash Equivalent of Fuel: the value of the fuel benefit, taken from the HMRC calculator.

Accounting Method 

Choose how the benefit should be treated:

• P11D: the benefit will not be added to payroll.
• Payroll: the benefit will be included in the employee's payroll calculations.

Year End behavior 

Choose what happens to this benefit at the end of the tax year:

• None: the benefit will not carry forward. You will need to add it again for the new tax year if it continues.
• Repeat next year: all values will carry forward automatically into the new tax year.

Please click for the "HMRC Car Calculator" - this will calculate the amount of Car Benefit due on the vehicle in the tax year.

Once you have completed all the information for vehicle it will appear under Cars & Benefits on the Employee record.