HR

Step-by-step guide

This guide will show what users in a Systems Administrator role can access.

Contents

• Introduction
• System Administrator access
• Salary Proposals
• Bulk Change
• Making someone a System Administrator

Introduction

The licensing of your Ciphr HR system covers:

• The number of current employee records you can hold
• The number of System Administrators you can have
• The number of report designer licenses you have
• The number of users that can access Ciphr Academy

The System Administrator enables assigned users to access areas of Ciphr that other users can not access.

System Administrator access

• The System Administrator users have exclusive access to certain pages.
• These can be identified in the following area:
  • Latest menu: System Configuration > Role Management
  • Pre 2025 menu: System > Security > Role Management
• Click on a User role then Pages. Those marked with a green tick can only be accessed by users in the System Administrator role

Salary Proposals

• Users must defined as System Administrators to carry out the salary review
• Go to the following area:
  • Latest menu: Job, Pay & Reward > Job and Pay Administration > Pay Review
  • Pre 2025 menu: People Admin > Tasks > Pay Review

Bulk Change

• Bulk Change can be used to modify the contents of a field for a group of employee records at the same, or to record additional information. Eg a training record or an absence record for a selected group of employees
• In order to carry out a bulk change you must be a system administrator
• Go to the following area:
  • Latest menu: Data Management > Bulk Change
  • Pre 2025 menu: People Admin > Tasks > Bulk Change 

Making someone a System Administrator

• Go to the following area:
  • Latest menu: System Configuration > Licensing
  • Pre 2025 menu: System > Security > Licensing
• Click on the System Administrators tab to view the current defined users and to add users
• The slider at the top of the screen will display the number of licenses that you have and the occupancy
• Additional licences can be purchased from Ciphr if required