Payroll (Cloud)

Step-by-step guide

Ciphr Payroll (Cloud) can download Tax Code, Student Loan notices and National Insurance number changes from HMRC and apply them directly to your employee records. Go to HMRC from the menu on the left > PAYE Notices.

If you currently receive PAYE notices by post

To use Check for notices within the software, you must select to receive these notices electronically within your HMRC’s business account. Follow the steps below to set this up:

• Log into your HMRC business account
• Access your PAYE messages by clicking the Messages link in the header and then PAYE for employers messages on the next screen
• You should see a Notices preferences section on the right of the page. Select Change how you get tax code and student loan notices
• Select Yes for all notice types that you want to receive online and click Next. If all the options already say Yes then no changes are necessary
• You should see a summary of your changes
• Confirm you have happy by clicking Submit

The software will only receive notices that are issued after you have made these changes.

If you receive PAYE notices electronically

If you already receive your PAYE notices electronically, you will be able to Check for Notices. You can view and apply notices from the PAYE Notices option in the HMRC menu.

Check for Notices

When you first check for notices, you may find that you receive a number of notices dating back to when you first set up your PAYE scheme. You can ignore any that are no longer relevant by selecting the notice and choosing Ignore. If there are notices that are relevant, for example new tax codes for this year, click Apply and the notice will update your employees' details.

HMRC Further Guidance

• PAYE Online for employers