Payroll (Cloud / Shape)

Step-by-step guide

You have completed your pay run and sent your FPS to HMRC but you want to correct the pay run. You want to tell HMRC before the next FPS is to be sent. The payroll software allows you to create and send an Additional FPS with the correction.

Note: Early Years Updates have now been replaced by sending an additional FPS.

Edit the Pay Run

Select Pay in the side menu. If you have a current pay run this shows as In Progress. Click the pay date you want to edit. Here we are editing the pay run 10/01/2025.

In the top-right-hand corner, click the blue button > Reopen.

You will be shown the below warning. If you are sure you want to proceed click Reopen again.

When you are editing an old pay run, you get an orange Editing historic pay run banner across the top. Make any adjustments you need to the employee's payments and then Complete Pay Run.

Create an Additional FPS

You are now ready to create an Additional FPS. Stay in the pay run you have just edited. In the top-right-hand corner, click the blue button > Additional FPS.

Select all the employees you want to create the correction for. You can view details first to make sure you are submitting the correct information. It shows how many employees are included in the submission. Until you submit it to HMRC, it shows as a draft.

If it is an FPS to correct a payment, it will show the difference between what was originally submitted and the correction FPS. See the example below £141.00 gross was added as correction. 

Example - Updating an employee payment

You realise that you haven't paid Muriel her overtime this month and you have agreed to pay her this pay run but you've already completed and sent HMRC the FPS. You have the option to reopen the pay run, make the required changes and let HMRC know.

You reopen the pay run and give Muriel her £141 overtime payment. This increases her gross year to date figures to tax and NI by £141.00. You complete the pay run, send Muriel her updated pay slip, and create an additional FPS. When you view details of the FPS you will see that it is only sending the difference of £141 to HMRC and the correct year to date figures for gross pay, tax and NI.

Original FPS for this employee:

Additional FPS (correction) is only showing the additional pay, because the £1173.08 was already reported to HMRC on the original FPS.

HMRC Further Guidance

Correcting your FPS or EPS