In the employee record, there is a tab named Absence
Within the Absence tab, click Create new
This will take you to a list of statutory absences to choose from, in this case, choose Maternity and the following screen will appear.
You need to complete the information on the screen. Firstly enter the Expected date, based on this the system will calculate the Average Weekly Earnings. Next you need to enter the maternity Start date and End date.
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Note: If an employee has not been paid through the system (due to being migrated or a new starter) the system will show the "No payments found in the relevant period based on qualifying cut off date:" message. For new starters there is also a validation checking the employee start date makes them eligible for Statutory Maternity Pay. For migrated employees you can enter the AWE manually. |
In the current pay run for the employee, the Statutory Maternity Pay (SMP) will have pulled through to the payslip if the absence falls within this or a previous pay period.
In this example, as the employee is salaried, the system will pay SMP at the appropriate rate for the tax year for the days falling within the pay period and make the necessary deduction from salary to ensure the employee receives only the SMP for the period of time they're absent. Please remember that the first 6 weeks of SMP are 90% of their Average Weekly Earnings if it's more than the Statutory Maternity Rate. After that the rate drops to 187.18 per week or 90% of AWE (whichever is lower).
| Note: When the SMP rate changes at the start of a new tax year, the new rate applies only from the first full statutory week starting on or after the Monday following the first Sunday in April. |
Further information and guidance about SMP can be found here Statutory Maternity Pay (SMP).
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