Payroll (Accord)

Step-by-step guide

To Enter/Update a Payroll User you need to be logged in as ADMIN.

Go to Company/User > Enter/Update User. To edit an existing record click on the drop-down arrow alongside User Code and select the user to be edited. Click OK.

The user entry/update screen will be presented on four separate tabs.

General tab

• User Code - this is a text field of up to 8 characters and or numbers. This field is often referred to as the user login name. The code cannot be edited once created
• User Name - Enter / update the user name. (25 characters max)
• User Expiry - the date up until which a user can access the Ciphr Payroll. An empty entry of ‘00/00/00’ indicates that there is no time restriction
• User Language Code - this feature is not supported in Ciphr Payroll
• Password - enter a password of up to 25 characters and or numbers. For the new ADMIN user the default password will be PASSWORD. Users are able to change this personal password through the menu Company/User > Change Personal Password
• Password Expiry Date - the date at which a user account password will expire
  Remarks - any comments in relation to the user
• Logged on - indicates whether the user is currently logged in to Ciphr Payroll
• Blocked user - ADMIN can block any user account. That user will then be unable to login

Access Rights tab

• The Access Rights tab lists all the Ciphr Payroll menu functions
• Checked options determine whether the user is able to access that function
• By default all new users will have access to all functions so boxes will need to be unchecked as required
• Select All and Deselect All can be used to check or un-check all Access boxes

Ciphr MyPay tab

• The Ciphr MyPay tab lists all options for configuring the MyPay module
• If you have this module then you can grant the user access to My Pay functionality by ticking Allow Ciphr MyPay Functionality for the user
• There is also the option to define Access Right Set allowing the user to have access to all the departments in the company or specific department

Other tab

• The Other tab lists additional functionality which can be activated for the user as required
• Once all the configuration for the user account is complete click Save