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Code Table: Job and Pay - Spine update to Job and Pay

Bianca Sylvester
Updated

HR

Step-by-step guide

This guide will show you how to update Job and Pay records based on a spine review.

Contents

Overview

Having applied a review and update to the salary information on a Spine, the review can then be applied to the Job and Pay record for everyone that is paid based on that Spine.

Note: A Spine is associated with a Grade, which is how it is attached to employees via their Job and Pay record.

Applying a change in Job and Pay is irreversible so care should be taken to ensure that the data is accurate before you update.

 

To update Job and Pay based on a Spine review

  • Go to the following area:

    • Latest menu: Data Management > Code Tables
    • Pre 2025 menu: System > System Administration > Code Tables
  • From Group choose Job and Pay and then choose Spines

  • Click on the name of the spine to be reviewed
  • The screen will display a page with two tabs; Spine provides the description, pay basis and code of the spine itself and Review shows the history of updates made to this spine

  • From the Reviews tab click Update Job and Pay
  • When prompted click Yes to confirm that you want to update job and pay
  • Select an appropriate Change Reason
  • Click Accept

  • The updates will be made and a confirmation of the number of changes presented
  • The newly created Job and Pay record will be visible for those employees on this
    pay spine

 

Note: Change Reasons are managed in a separate Job and Pay Code Table.

 

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