HR

Step-by-step guide

This help guide will take you through the Public Holidays code table management.

Contents

• Introduction
• Update public holidays

Introduction

Public holidays need to be recorded in HR so that when an absence of type ‘Holiday’ is booked for a period which includes a public holiday a decision can be made as to whether the holiday should include the public holiday day in the days to be deducted or whether it should be ignored.

Where public holidays are not included in Holiday Entitlement the system may make an adjustment to an employee's holiday entitlement, where they are part time, don't work a standard Monday to Friday Work Pattern, or they work Public Holidays.

Update public holidays

• Go to the following area:
  • Latest menu: Data Management > Code Tables
  • Pre 2025 menu: System > System Administration > Code Tables
• Select the Group Absence and the Public Holiday Types table

• Click on the region for which new public holidays are to be recorded
• Click Bulk Copy and type or select the year you are copying from and the year you are copying to and then click Yes

• The public holiday entries will then be displayed. You can edit any that require changing on an entry by entry basis
• If you permit employees to book holidays in future years it's good practice to add public holidays for the following year so that future bookings are recorded correctly