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Payroll Charts

Maria Bujakowska
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What are Payroll Charts?

Our payroll charts show the breakdown of pay periods depending on how often you choose to pay your employees.

How often employers choose to pay their employees is normally broken down into pay periods within a tax year. The tax year runs from the 6th April until 5th April the following year. If you pay monthly, then you will be paying your employees 12 times over the tax year. If you pay weekly, then you will be paying 52 or 53 (depending on your pay dates) times a year. Below are our charts to help you figure out your pay periods and how this aligns with HMRC.

 

PAYE Liability

You may also like to familiarise yourself with the monthly payroll chart if you pay employees weekly, fortnightly or 4-weekly as any PAYE liabilities due within the 6th - 5th of the following month would be added together and would need to be paid by the 22nd.

For example, any payments within 6th April and 5th May would need to be paid by 22nd May. To know more about keeping track of your PAYE liabilities, please see PAYE Liabilities.

 

Weekly Pay Runs

If you pay weekly on a Friday, then your first pay run of the tax year 2025 will be Friday 11th April 2025. Looking at the chart below, you can see that any pay dates that fall on and between the 6th April and 12th April falls into the 1st pay period of the tax year.

Weekly Payroll Chart
Week Number Period Week Number Period Week Number Period Week Number Period
1 6 Apr - 12 Apr 14 6 Jul - 12 Jul 27 5 Oct - 11 Oct 40 4 Jan - 10 Jan
2 13 Apr - 19 Apr 15 13 Jul - 19 Jul 28 12 Oct - 18 Oct 41 11 Jan - 17 Jan
3 20 Apr - 26 Apr 16 20 Jul - 26 Jul 29 19 Oct - 25 Oct 42 18 Jan - 24 Jan
4 27 Apr - 3 May 17 27 Jul - 2 Aug 30 26 Oct - 1 Nov 43 25 Jan - 31 Jan
5 4 May - 10 May 18 3 Aug - 9 Aug 31 2 Nov - 8 Nov 44 1 Feb - 7 Feb
6 11 May - 17 May 19 10 Aug - 16 Aug 32 9 Nov - 15 Nov 45 8 Feb - 14 Feb
7 18 May - 24 May 20 17 Aug - 23 Aug 33 16 Nov - 22 Nov 46 15 Feb - 21 Feb
8 25 May - 31 May 21 24 Aug - 30 Aug 34 23 Nov - 29 Nov 47 22 Feb - 28 Feb
9 1 Jun - 7 Jun 22 31 Aug - 6 Sep 35 30 Nov - 6 Dec 48 1 Mar - 7 Mar
10 8 Jun - 14 Jun 23 7 Sep - 13 Sep 36 7 Dec - 13 Dec 49 8 Mar - 14 Mar
11 15 Jun - 21 Jun 24 14 Sep - 20 Sep 37 14 Dec - 20 Dec 50 15 Mar - 21 Mar
12 22 Jun - 28 Jun 25 21 Sep - 27 Sep 38 21 Dec - 27 Dec 51 22 Mar - 28 Mar
13 29 Jun - 5 Jul 26 28 Sep - 4 Oct 39 28 Dec - 3 Jan 52 29 Mar - 4 Apr
  53 5 Apr

Note: Week 53, 54 or 56

This occurs when you your last pay run of the tax year falls on the 5th April. Please see our help article what is a Week 53 Pay Run? for more details. This may also effect Fortnightly and 4 - weekly pay frequencies.

Monthly Pay runs

If you pay your employees once a month, you will want to set up a monthly pay frequency. HMRC also use the monthly pay periods to work out what you owe them.

Monthly Payroll Chart
 
Month Number Period Month Number Period
1 6 April - 5 May 7 6 October - 5 November
2 6 May - 5 June 8 6 November - 5 December
3 6 June - 5 July 9 6 December - 5 January
4 6 July - 5 August 10 6 January - 5 February
5 6 August - 5 September  11 6 February - 5 March
6 6 September - 5 October 12 6 March - 5 April

 

Fortnightly Pay runs

Fortnightly Payroll Chart
Fortnight Number Period Fortnight Number Period
1 6 April - 19 April 14 5 October - 18 October
2 20 April - 3 May 15 19 October - 1 November
3 4 May - 17 May 16 2 November - 15 November
4 18 May - 31 May 17 16 November - 29 November
5 1 June - 14 June 18 30 November - 13 December
6 15 June - 28 June 19 14 December - 27 December
7 29 June - 12 July 20 28 December - 10 January
8 13 July - 26 July 21 11 January - 24 January
9 27 July - 9 August 22 25 January - 7 February
10 10 August - 23 August 23 8 February - 21 February
11 24 August - 6 September 24 22 February - 7 March
12 7 September - 20 September 25 8 March - 21 March
13 21 September - 4 October 26 22 March - 4 April


4 - Weekly Pay runs

Four-Weekly Payroll Chart
4-weekly Number Period 4-weekly Number Period
1 6 April - 3 May 8 19 October - 15 November
2 4 May - 31 May 9 16 November - 13 December
3 1 June - 28 June 10 14 December - 10 January
4 29 June - 26 July 11 11 January - 7 February
5 27 July - 23 August 12 8 February - 7 March
6 24 August - 20 September 13 8 March - 4 April
7 21 September - 18 October    

 

Quarterly Pay runs

Quarterly Payroll Chart
Quarterly Number Period Quarterly Number Period
1 06 April - 5 July 3 6 October - 5 January
2 6 July - 5 October 4 6 January - 5 April

 

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