If you want to set an Account Expiry to ensure that a leaver is unable to access the system, you can do this via Bulk Change or individually.

Setting an Account Expiry using Bulk Change

• Choose People Admin > Tasks > Bulk Change
• A screen displaying a three-step process will be displayed

Step 1:

• Click Select person subset
• The subset screen will be displayed, enabling you to select the records for who the change is to be made

• The screen will display your selected employee records in the Step 1 column

 
Step 2: 

• Select Field 
  
• Select Account Expiry from the Field dropdown list 
  
• Select your date from the Change to dropdown list, which can be in the past

Step 3: 

• There are no options for these selections is displayed as this is not applicable for this type of field  
  
• Click Finish to complete

• You can export a PDF of the changes that you have just made as well as seeing it on-screen

Setting the Account Expiry on an individual account

To set an Account Expiry on an individual record: 

• Locate the user that you wish to amend and access their account

• Select Account Settings

• Click on the Account Expiry dropdown and select your chosen date, which can be in the past

• Click Update

Your account settings have been updated and your user’s account has been deactivated.