Environment
Ciphr LMS Digits LMS
Tasks
Manage Learning Activities Overview
Add an external resource activity
Add a pre-activity or post-activity assessment to a learning activity
Add materials to a learning activity
Restrict a learning activity to a group of users
Assign a learning activity to a group of users
View and delete feedback from a learning activity
Manage Learning Activities Overview
Manage Learning is accessed through Manage Training > Manage Learning Activities on the Navigation Bar. This opens the Manage Learning Activities page.
Learning activities are the training content and events users access through the site. These include:
• Activities stored in the site and accessed through the site, e.g. e-learning, videos, surveys, assessments, workbooks and on-the-job learning activities.
• Activities which can be scheduled and booked through the site, e.g. classroom activities, webinars,
• Activities which are accessed through the site but are stored elsewhere, e.g. external resources and links to videos.
Users can find learning activities from a number of places in the platform:
• The Learning Library.
• Learning Journeys and Development Plans.
• The Quick Search bar.
Activity Statuses
Progress through learning activities and training plans are managed through their status for each activity. Statuses are also used for reporting purposes. The definition for each status is provided in the following table together with the primary areas in the site where each one is set:
|
Status |
Description |
Location(s) set |
|
Not Started |
Default initial status for an activity. |
· Manage Training Records. · Rules. · Initial status (development plan or Learning Journey). |
|
Started |
Used when a user has started an activity but has not completed it. |
· Automatically set when starting an activity. · Manage Training Records. · Rules. |
|
Completed |
Used when a user has completed an activity. |
· Automatically set when completing an activity. · Manage Training Records. · Rules. |
|
Passed |
Used when a user has achieved the required score to successfully pass an assessment. |
· Automatically set when passing an assessment. · Manage Training Records. · Rules. |
|
Training Need |
Used when a user has not achieved the required score to successfully pass an assessment. |
· Automatically set when failing an assessment. · Manage Training Records. · Rules. |
|
Locked |
Locks an activity, preventing a user from accessing it. |
· Manage Training Records. · Rules. · Initial status (development plan or Learning Journey). |
|
Status |
Description |
Location(s) set |
|
Booked |
Used when a delegate is booked onto a classroom or workshop activity. |
· Manage Bookings. · Manage Classes. · Manage Training Records. · Rules. |
|
Cancelled |
Used when a delegate’s booking for a classroom or workshop activity is cancelled. |
· Manage Bookings. · Manage Training Records. · Rules. |
|
Attended |
Used when a delegate has attended a classroom or workshop activity. |
· Manage Classes. · Manage Training Records. · Rules. |
|
Absent |
Used when a delegate is absent from a classroom or workshop activity. |
· Manage Classes. · Manage Training Records. · Rules. |
|
Pending |
If a classroom or workshop activity is configured so that bookings require approval, the activity status will be set to Pending when a booking is initially created. Once a manager or system administrator approves the booking, the status will be set to Booked. |
· Automatically set if a booking is made on a schedule that requires booking approval. · Manage Training Records. · Rules. |
|
Waiting |
If no current classroom or workshop activity schedules are suitable, a delegate can submit a request for another schedule with a preferred date/location. After submitting a request, the activity status will be set to Waiting until the request is cancelled or the delegate is booked onto a suitable schedule. |
· Automatically set when a course request is submitted. · Manage Training Records. · Rules. · Initial status (development plan or Learning Journey). |
|
Status |
Description |
Location(s) set |
|
Exempt |
Marks a learning activity as Completed even if it has not been accessed. |
· Manage Training Records. · Rules. |
|
Optional |
Makes a learning activity optional without affecting the overall status of a training plan or Learning Journey, i.e. a training plan will be marked as Completed if all activities apart from activities with an Optional (or Exempt) status have been completed. |
· Manage Training Records. · Rules. · Initial status (development plan or Learning Journey). |
|
Referred |
This status is redundant and should not be used. |
· N/A |
|
Registered |
This status is redundant and should not be used. |
· N/A |
When learning activities are set-up, as much detail as possible should be added into the relevant fields so that they can easily be found in searches. Further details of the learning activities are the training content available through the site are contained in the following table:
|
eLearning |
Digital learning modules that generally require user data to be stored (e.g. bookmark status, completion status, score). Can include: · SCORM-wrapped .ZIP files. · eLearning hosted outside the site (accessed via a hyperlink). |
SCORM 1.2, SCORM 2004 |
|
Video |
Upload a video file or link to a streamed video (YouTube, Vimeo etc.).
Uploaded video files are automatically SCORM-wrapped. Completion is achieved once the user has viewed the entire video. |
AVI, FLV, MOV, MP4, MPG, OGG, WEMB, WMV, 3GPP |
|
Survey |
Create or upload an online survey. |
Developed in the site |
|
Assessment |
Create or upload an online assessment. |
Developed in the site |
|
WebEx |
Set up a WebEx or conference call for an online meeting/workshop.
A WebEx call can be set up within the site (assuming you have a WebEx account. |
WebEx |
|
On-the-Job Training |
Create an on-the-job training activity to record evidence for a face-to-face or other training activity. |
Developed in the site |
|
Audio |
Upload an audio. Uploaded audio files are automatically SCORM-wrapped. Completion is achieved once the user has viewed the entire audio sequence. |
MP3, WAV, xWMA, raw PCM, AIFF |
|
External Resource |
Create an activity that links to an external URL address. Completion is achieved as soon as the link is accessed. |
N/A |
|
Workshop |
Create a classroom or workshop activity. |
Scheduled in the site |
|
Workbook |
Upload an activity that links to PDF or other written learning materials. Completion is achieved as soon as the document is opened. |
DOC, PPT, PDF |
Add an e-learning activity
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Select the Add new activity button.
3. Select the Add an eLearning module icon.
4. There are two ways to add an e-learning activity:
1. Upload a SCORM file (zip file). This will output status and bookmarking data to the site
• Select the Upload button to upload the media. Alternatively, select the Cancel button to return to the media type page.
• Either drag and drop the media file into the ‘Drop files here’ area or select the Add file button to open the file browser to locate the file (find and insert the file in the usual way).
• The loading bar will display progress and illustrate the file size of the media.
• After the file has uploaded, select the Confirm button to add the media to the platform and open the Learning Activity Details page. Alternatively, select the Cancel button to cancel the changes.
2. Add a link (URL) to an externally hosted e-learning activity. This activity will not output status and bookmarking data to the site
• Copy the URL for the e-learning activity into the External Link field.
• Select the Add button to add the link and open the Learning Activity Details page. Alternatively, select the Cancel button to return to the media type page.
The steps to add an activity is to first upload the file and then populate the learning activity details through the Manage Learning Activity page.
You may decide to populate the Manage Learning page before adding the activity file (e.g. if you are setting up a programme and find it easier to do this before then going back and uploading all the activities). In this case, you can select the Skip Button to skip the Add step and move directly to the Manage Learning Activity page. You would then subsequently upload the activity.
5. Complete the details in the Learning Activity Details page. This page has several tabs and needs to be filled out with as much detail as possible. This will make searching for the activity easier and provide meaningful information for the user in the Learning Activity Details page.
There are three mandatory fields in the Details tab that must be completed before the learning activity can be saved:
• Activity Category
• Activity Name
• Activity Code
The tables below define the information required for each field in each tab, and where the information shows within the site pages:
Details tab
|
Item |
Description |
Visible on |
|
Language |
The primary language of the site. This field is pre-populated.
|
Learning Activity Details
|
|
Activity Type |
The activity media type. This is pre-populated. |
Learning Library |
|
Activity Category |
The category of learning activity to help refine searches. A selection is made from the dropdown list. This field must be completed before the details in the Manage Learning Activity page can be saved.
|
Learning Library |
|
Activity Name |
The name of the learning activity.
This field must be completed before the details in the Manage Learning Activity page can be saved.
|
Learning Library Journey pins |
|
Activity Code |
A unique name given to a learning activity to make it easier to locate through the search functions. · It is automatically generated from the SCORM manifest file for e-learning activities. This field must be completed before the details in the Manage Learning Activity page can be saved.
|
Learning Activity Details
|
|
Deeplink |
Generated when the learning activity is created. It can be used to take a user directly to a learning activity rather than having to find it first in the site.
|
N/A |
|
Short Description |
A short piece of text describing the learning activity.
The description also shows Journey Map pins below the Activity Name. This field has a 100-character limit.
|
Learning Library Journey pins |
|
Search Keywords |
Keywords that make enable the learning activity to be found as efficiently as possible in search results and help users identify activities that could be relevant to them.
|
N/A |
|
Activity Duration |
The duration of the learning activity. |
Learning Library Journey pins
|
|
Training Hours |
Training hours and minutes that can be used for reporting and Continuing Professional Development (CPD) purposes.
|
Reports |
|
Training Points |
Points allocated to a learning activity that will be presented in the leader board if this feature is available on the site.
|
Leader board |
|
Activity Fee |
Cost of the learning activity, i.e. venue, food, trainer. It provides data for the Booking Report.
|
Reports |
|
Cost to Run |
Cost to purchase access to the learning activity (available in the eCommerce module only)
|
Reports |
|
Expiration Date |
The date the learning activity will no longer be visible to a user.
The Activity cannot be archived if it is used in a Development Plan or Journey. The Activity will need to be removed from the associated programme before the Expiration Date or the functionality will not work.
|
N/A |
|
Activity Search Availibilty |
States whether the learning activity can be accessed through a search by users or administrators only.
A selection is made from the dropdown list.
|
N/A |
|
Certificate Template |
Selects the certificate template awarded to a user once they have completed the learning activity. A selection is made from the dropdown list.
|
Journey pins Training History |
|
Availibility Contributor |
A contributor for the learning activity i.e. training department or supplier.
|
Learning Activity Details
|
|
Contact |
Contact name for the learning activity. |
Learning Activity Details
|
|
Activity Image |
Reflects the image displayed on the Learning Activities Details page.
A default image is displayed. This can be changed by selecting the Upload button and uploading an image. Uploaded images can be removed using the Clear Image button.
For best results the image should be 72 dpi and 1000x560 px.
|
Learning Activity Details; Learning Library |
|
Make availible on My Learning app |
Checkbox defining if the activity should be available on the companion mobile app.
Activities marked as available will be visible within the app Learning Library from where they can be downloaded and played on the local device.
Note: Unless the activity is developed or configured to displayed through a mobile device, it will not display correctly regardless of whether this check box is ticked.
|
N/A |
|
Mark as a Compliance activity |
Compliance courses can then be reported on using the Compliance Training Report.
|
N/A |
|
Contains Personal Data |
Indicates that the learning activity stores a user’s personal information in the content.
If a user is anonymised for GDPR purposes all their information within the activity is purged so that the user cannot be personally identified. This is a non-recoverable deletion of the user’s entire history against the activity.
|
N/A |
|
Allow Manual Completion |
Enables the user to mark the learning activity as ‘Complete’.
|
N/A |
Outline tab
|
Item |
Description |
Visible on |
|
Activity Overview |
An overview of the learning activity.
|
Learning Activity Details
|
|
Activity Full Description |
A full description of the learning activity.
There is no word count limit, but best practice is to keep this to a c650 character limit.
|
Learning Activity Details
|
|
Activity Instructions |
Instruction on how to access and operate the learning activity.
There is no word count limit, but best practise would be to keep this to a c650 character limit.
|
Learning Activity Details
|
Pre tab
|
Item |
Description |
Visible on |
|
Pre-activity Assessment Upload |
Enables a SCORM assessment activity to be added as a separate module within the course.
|
Learning Activity Details
|
|
Add Topic from Library |
Enables an existing assessment from the site to be added as the pre-assessment module within the course.
|
Learning Activity Details
|
|
Create New Assessment Topic |
Opens the Assessment Builder and allows a new assessment to be created and published as a separate module.
|
Learning Activity Details
|
|
Completed Topic Behaviour |
Settings to determine what should happen to the users’ statuses once the assessment has been completed.
Allow topic to overwrite previous status Allows the user’s status to be overwritten and returned to incomplete if launched. This enables users to attempt a topic multiple times.
Set topic status to Locked Allows a user record to be set to Locked once they have completed the topic. This blocks them from re-attempting a topic multiple times.
Run in Review Mode Allows a user to subsequently access a topic once completed without overwriting a completion status. Therefore, if a user has completed an activity, their status will remain completed even if they run it in Review Mode and do not complete it.
Prompt user to overwrite or review Presents a pop-up to a user when they access a topic they have already completed advising them they can run the topic in Review Mode or to reset their previous status and start the content from again.
See the Manage Learning Activities Help Guide for a definition of each status.
|
N/A |
Content tab
The Content tab is contextual to the course type that you are creating or editing. The information below has been provided in the example of an eLearning Content tab. Other course types have fewer functions available but are covered in the table below.
Note: the site uses the concept of topics and modules which enable the full functionality with the SCORM structure. However, this functionality is only used in exceptional cases. Therefore, the details here do not cover topics and modules functionality but focus only on common functionality likely to be used by most system administrators.
|
Item |
Description |
Visible on |
|
Upload |
A function to upload a course file. For eLearning courses, the file package must be SCORM compliant.
|
Learning Activity Details
|
|
Topics for this Module |
The Configure button allows you to drilldown to a topic and define whether it should open in a pop-up window and what the height, and width, of the window display (in px) should be. If no specific height and width sizes are provided, then the site default is used.
|
Learning Activity Details
|
|
Completed Topic Behaviour |
Settings to determine what should happen to the users’ statuses once the content has been completed.
Allow topic to overwrite previous status Allows the user’s status to be overwritten and returned to incomplete if launched. This enables users to attempt a topic multiple times.
Set topic status to Locked Allows a user record to be set to Locked once they have completed the topic. This blocks them from re-attempting a topic multiple times.
Run in Review Mode Allows a user to subsequently access a topic once completed without overwriting a completion status. Therefore, if a user has completed an activity, their status will remain completed even if they run it in Review Mode and do not complete it.
Prompt user to overwrite or review Presents a pop-up to a user when they access a topic they have already completed advising them they can run the topic in Review Mode or to reset their previous status and start the content from again.
See the Manage Learning Activities Help Guide for a definition of each status.
|
N/A |
Post tab
Enables an SCORM assessment activity to be added as a separate module within the course. This appears under the Content section on the Learning Activity Details screen as the final module of the course.
The options on this screen mirror the options in the Pre tab.
Badges tab
|
Item |
Description |
Visible on |
|
Badges specific to this activity |
Displays a list of badges that are awarded by accessing and/or completing the activity.
|
Learning Activity Details
|
|
Badges this activity contributes to: |
Learning Activity Details
|
Materials tab
|
Item |
Description |
Visible on |
|
Delegate Activity Materials |
Learning Activity Details
|
|
|
Post-activity Materials |
Function in the same way as Delegate Activity Materials.
Post-activity Materials are not displayed on the Learning Activity Details page until the delegate has completed the course. |
Learning Activity Details
|
Restrictions tab
|
Item |
Description |
Visible on |
|
Add |
N/A
|
|
|
Enable Location Specific Details |
The ability to add further detail to a restriction.
These details will appear under the Location Specific Details section on the Learning Activity Details screen.
Contact A free-text field identifying the contact for a course.
Cost A numerical-only field to highlight any associated fees for a course.
Instructions / Link A text editor that allows you to enter further instructions or detail for a course. |
Learning Activity Details
|
|
Edit / Delete |
Allow you to edit or delete existing restrictions.
The Edit button will open the organisational structure filters and allow you to edit existing filter options or location details.
The Delete button will remove your chosen restriction.
|
N/A |
Assignment tab
|
Item |
Description |
Visible on |
|
Add |
Relevant Learning Learning Library
|
|
|
Edit / Delete |
Buttons that allow you to edit or delete existing restrictions.
The Edit button will open the organisational structure filters and allow you to edit existing filter options or location details.
The Delete button will remove your chosen restriction. |
N/A |
Feedback tab
|
Item |
Description |
Visible on |
|
Overall Rating |
Learning Library Learning Activity Details |
|
|
Feedback |
All current feedback for the course is provided in a list view, ordered by date.
The Delete button allows you to remove feedback against the course. This is a non-recoverable deletion and will affect the overall rating of the course.
|
Learning Activity Details |
6. Select the Save Activity button to save the learning activity details.
7. Where relevant, these details will now appear in the Learning Activity Details page and the Learning Library activity.
Add a video activity
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Select the Add new activity button.
3. Select the Add a Video icon.
4. There are two ways to add a video activity:
1) Upload a video file. This will SCORM-wrap the file, and output status and bookmarking data to the site
• Select the Upload button to upload the media. Alternatively, select the Cancel button to return to the media type page.
• Either drag and drop the media file into the ‘Drop files here’ area or select the Add file button to open the file browser to locate the file (find and insert the file in the usual way).
• The loading bar will display progress and illustrate the file size of the media.
• After the file has uploaded, select the Confirm button to add the media to the platform and open the Learning Activity Details page. Alternatively, select the Cancel button to cancel the changes.
2) Add a link (URL) to an externally hosted video. This activity will not output status and bookmarking data to the site
• Copy the URL for the video into the External Link field.
• Select the Add button to add the link and open the Learning Activity Details page. Alternatively, select the Cancel button to return to the media type page.
1. The process to upload an activity is to upload the file and then populate the learning activity details through the Manage Learning Activity page.
2. You may decide to populate the Manage Learning page before adding the activity file (e.g. if you are setting up a programme and find it easier to do this before then going back and uploading all the activities). In this case, you can select the Skip Button to skip the Add step and move directly to the Manage Learning Activity page. You would then subsequently upload the activity.
3. Follow the steps as relevant (from step 5) of the Upload an e-learning activity Help Guide to complete the task.
Add a survey activity
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Select the Add new activity button.
3. Select the Add a Survey icon.
4. There are two ways to add a survey:
1) Upload a SCORM file (zip file). This will output status and bookmarking data to the site
• Select the Upload button to upload the media. Alternatively, select the Cancel button to return to the media type page.
• Either drag and drop the media file into the ‘Drop files here’ area or select the Add file button to open the file browser to locate the file (find and insert the file in the usual way).
• The loading bar will display progress and illustrate the file size of the media.
• After the file has uploaded, select the Confirm button to add the media to the platform and open the Learning Activity Details page. Alternatively, select the Cancel button to cancel the changes.
2) Create a new survey using the Assessment Builder tool
• Select the Create button to open the Survey Builder pop-up window.
• Create a survey following the steps in the Create an assessment or survey Help Guide.
• Once the assessment has been created, selecting Publish to Activity will close the Assessment Builder pop-up window and open the Manage Learning Activity page for the Survey.
1. The process to upload an activity is to upload the file and then populate the learning activity details through the Manage Learning Activity page.
2. You may decide to populate the Manage Learning page before adding the activity file (e.g. if you are setting up a programme and find it easier to do this before then going back and uploading all the activities). In this case, you can select the Skip Button to skip the Add step and move directly to the Manage Learning Activity page. You would then subsequently upload the activity.
3. Follow the steps as relevant (from step 5) of the Upload an e-learning activity Help Guide to complete the task.
Add an assessment activity
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Select the Add new activity button.
3. Select the Add an Assessment icon.
4. There are two ways to add an assessment:
1) Upload a SCORM file (zip file). This will output status and bookmarking data to the site
• Select the Upload button to upload the media. Alternatively, select the Cancel button to return to the media type page.
• Either drag and drop the media file into the ‘Drop files here’ area or select the Add file button to open the file browser to locate the file (find and insert the file in the usual way).
• The loading bar will display progress and illustrate the file size of the media.
• After the file has uploaded, select the Confirm button to add the media to the platform and open the Learning Activity Details page. Alternatively, select the Cancel button to cancel the changes.
2) Create a new assessment using the Assessment Builder tool
• Select the Create button to open the Assessment Builder pop-up window.
• Create an assessment following the steps in the Create an assessment or survey Help Guide.
• Once the assessment has been created, selecting Publish to Activity will close the Assessment Builder pop-up window and open the Manage Learning Activity page for the Survey.
5. The process to upload an activity is to upload the file and then populate the learning activity details through the Manage Learning Activity page.
6. You may decide to populate the Manage Learning page before adding the activity file (e.g. if you are setting up a programme and find it easier to do this before then going back and uploading all the activities). In this case, you can select the Skip Button to skip the Add step and move directly to the Manage Learning Activity page. You would then subsequently upload the activity.
7. Follow the steps as relevant (from step 5) of the Upload an e-learning activity Help Guide to complete the task.
Add an audio activity
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Select the Add new activity button.
3. Select the Add Audio icon.
4. Select the Upload button to upload the media. Alternatively, select the Cancel button to return to the media type page.
5. Either drag and drop the media file into the ‘Drop files here’ area or select the Add file button to open the file browser to locate the file (find and insert the file in the usual way).
The loading bar will display progress and illustrate the file size of the media.
6. After the file has uploaded, select the Confirm button to add the media to the platform and open the Learning Activity Details page. Alternatively, select the Cancel button to cancel the changes.
The process to upload an activity is to upload the file and then populate the learning activity details through the Manage Learning Activity page.
You may decide to populate the Manage Learning page before adding the activity file (e.g. if you are setting up a programme and find it easier to do this before then going back and uploading all the activities). In this case, you can select the Skip Button to skip the Add step and move directly to the Manage Learning Activity page. You would then subsequently upload the activity.
7. Follow the steps as relevant (from step 5) of the Upload an e-learning activity Help Guide to complete the task.
Add an external resource activity
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Select the Add new activity button.
3. Select the Add an External Resource icon.
4. Enter the URL for the video into the External Link field.
5. Select the Add button to add the link and open the Learning Activity Details page. Alternatively, select the Cancel button to return to the media type page.
The process to upload an activity is to upload the file and then populate the learning activity details through the Manage Learning Activity page.
You may decide to populate the Manage Learning page before adding the activity file (e.g. if you are setting up a programme and find it easier to do this before then going back and uploading all the activities). In this case, you can select the Skip Button to skip the Add step and move directly to the Manage Learning Activity page. You would then subsequently upload the activity.
6. Follow the steps as relevant (from step 5) of the Upload an e-learning activity Help Guide to complete the task.
Add a workshop activity
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Select the Add new activity button.
3. Select the Add a Workshop icon.
4. Enter any required information on the Details tab and select Next. This will create your workshop activity.
5. Enter any further details across the remaining activity tabs and select Save Activity.
6. Select Schedules > Add New Schedule to open the Add Schedule page.
1. Enter any required schedule information, venue details and notification triggers, and select Save Schedule. This will add the schedule to the course, make it visible to users and return you to the Manage Learning Activity page.
For further guidance on adding a new schedule see the Add a new schedule Help Guide.
Add a workbook activity
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Select the Add new activity button.
3. Select the Add a Workbook icon.
4. There are two ways to add a workbook activity:
1) Upload a workbook file. This will SCORM-wrap the file, and output status and bookmarking data to the site
• Select the Upload button to upload the media. Alternatively, select the Cancel button to return to the media type page.
• Either drag and drop the media file into the ‘Drop files here’ area or select the Add file button to open the file browser to locate the file (find and insert the file in the usual way).
• The loading bar will display progress and illustrate the file size of the media.
• After the file has uploaded, select the Confirm button to add the media to the platform and open the Learning Activity Details page. Alternatively, select the Cancel button to cancel the changes.
2) Add a link (URL) to an externally hosted video. This activity will not output status and bookmarking data to the site
• Copy the URL for the workbook into the External Link field.
• Select the Add button to add the link and open the Learning Activity Details page. Alternatively, select the Cancel button to return to the media type page.
5. The process to upload an activity is to upload the file and then populate the learning activity details through the Manage Learning Activity page.
6. You may decide to populate the Manage Learning page before adding the activity file (e.g. if you are setting up a programme and find it easier to do this before then going back and uploading all the activities). In this case, you can select the Skip Button to skip the Add step and move directly to the Manage Learning Activity page. You would then subsequently upload the activity.
7. Follow the steps as relevant (from step 5) of the Upload an e-learning activity Help Guide to complete the task.
Add a pre-activity or post-activity assessment to a learning activity
Any activity can have either a pre-activity and/or a post-activity assessment associated to it. Rules can be set within the site to manage the order of the activities to ensure that an activity is only active after a pre-activity assessment is completed, and a post-activity assessment is only active after the activity is completed.
See the Build a training plan Help Guide for more information about rules.
Both assessments behave as separate modules within your activity and will display as separate modules on the Learning Activity Details page. For example, an activity with both a pre-assessment and post-assessment will display three modules on the page in sequential order.
A Pre/Post Summary Report can be run to view the results. This report will display the pre-assessment score, the activity result and the post-assessment score.
Pre-assessments and post-assessments can be set with a status of ‘Required’ so that the learning activity is only complete once the required pre-assessment, post-assessment and the learning activity is complete. For example, if a pre-assessment was marked with a status of ‘Required’, users would be locked from launching either the learning activity or post-assessment until the pre-assessment was completed. By completing the pre-assessment, the learning activity launch button would be unlocked on the Learning Activity Details page.
See the Manage Learning Activities Help Guide for a definition of each status.
Follow the steps in the Create an assessment or survey Help Guide to see how to create an assessment in the site.
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Enter the name of the activity in the Search field or use the filters and select the Search button to search for the learning activity that a pre-activity or post-activity assessment needs to be added to. Select the Reset button to reset the search filters and perform a new search.
3. Select the Edit button for the learning activity to open the Manage Learning Activity page.
4. Select the Pre tab if a pre-activity assessment needs adding to the learning activity or the Post tab if a post-activity assessment needs adding. Both processes follow the same steps.
5. There are three ways to add an activity assessment:
1) Upload a new SCORM file
• Select the Upload Pre/Post-activity Assessment button to open the Upload SCORM window.
• Either drag and drop the media file into the ‘Drop files here’ area or select the Add file button to open the file browser to locate the file (find and insert the file in the usual way).
• The loading bar will display progress and illustrate the file size of the media.
• After the file has uploaded, select the Confirm button to add the media to the platform and open the Learning Activity Details page. Alternatively, select the Cancel button to cancel the changes.
2) Add a topic from the library, i.e. an assessment which already exists in the site
• Select the Add Topic from Library button to open Topic Library window.
• Type the name of the existing assessment in the search topics text field and select the Search button. Select the Reset button to clear the Search Topics text field.
• Select the Add button for the assessment that needs to be added.
• Select the OK button at the top of the page to return to the Manage Learning Activity page.
3) Create a new assessment topic
• Select the Create New Assessment Topic button to open the Survey Builder pop-up window.
• To create a survey, following the steps in the Create an assessment or survey Help Guide.
6. If the assessment is mandatory, select the Pre-/Post-Assessment Required checkbox.
Select the Save Activity button to publish the pre-/post-assessment. The assessment will then be visible within the Learning Activity Details page of your activity. Any associated ‘locked’ status of later modules within the activity will be automatically in place if the assessment was marked as mandatory.
Add materials to a learning activity
Additional materials and resources can be associated to a learning activity. Typically, these are Word documents, PowerPoint presentations and pdf files.
Materials are available from the Resources section of the Learning Activity Details page. If materials are designated as post-activity materials, then they are only available after the activity has been completed.
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Enter the name of the activity in the Search field or use the filters and select the Search button to search for the learning activity. Select the Reset button to reset the search filters and perform a new search.
3. Select the Edit button for the learning activity to open the Manage Learning Activity page.
4. Select the Materials tab.
5. There are two sections – one with a folder called Delegate Activity Material and one with a folder called Post-activity Materials. Both operate in the same way.
6. Select the Upload button in the relevant area to start uploading files.
7. Either drag and drop the media file into the ‘Drop files here’ area or select the Add file button to open the file browser to locate the file (find and insert the file in the usual way). The loading bar will display progress and illustrate the file size of the media.
8. After the file has uploaded, select the Confirm button to add the media to the platform and open the Learning Activity Details page. Alternatively, select the Cancel button to cancel the changes. The file has now been added to the relevant folder.
9. Select the Save Activity button.
10. Other actions available through the Materials tab are:
• Download a file: Selecting a file and then selecting the Download File button downloads the file.
• Delete: Selecting a file and then selecting the Delete button removes the file from the activity.
• Add folder: Typing a name in the Add Folder field and selecting the Add Folder button creates a new folder in the relevant structure.
• Make Available: Selecting the checkbox will make the uploaded documents visible in the Resources section of the Learning Activity Details page. Not check selecting this will mean the documents are not shown.
11. Select the Save Activity button to save any further changes.
Restrict a learning activity to a group of users
Learning activity restrictions are applied using the organisational structure filters. They limit the visibility of the activity to those within the relevant business area. Users who do not have access will not be able to search for or launch the activity in either the Quick Search or Learning Library functions.
If no restriction is added, all users of the platform will be able to access the learning activity.
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Enter the name of the activity in the Search field or use the filters and select the Search button to search for the learning activity. Select the Reset button to reset the search filters and perform a new search.
3. Select the Edit button for the learning activity to open the Manage Learning Activity page.
4. Select the Restrictions tab.
5. Select the Add button to display the locations the learning activity can be restricted to.
6. From the Activity Locations (the structure of the site), select the locations and/or roles that can access to the learning activity.
This means that only users in these locations or roles can locate and access the learning activity through the search function or learning library, i.e. it is restricted to them. The activity will not appear to any other users.
7. Selecting the Enable location specific details checkbox if you require the location details to appear in the Activity Details Content section for users who can access the activity.
8. Once all of the relevant locations have been selected, select the OK button.
9. Select the Save Activity button to confirm the changes.
10. Select the Edit button if changes are needed or select the Delete button to remove the restriction.
Assign a learning activity to a group of users
Learning activity can be assigned using the organisational structure filters. Activities can be assigned to specific roles and/or groups of users.
Assigned activities appear to the user under Learning > Relevant Learning on the Navigation Bar, and as a filter option within the Learning Library. This allows a user to quickly search for assigned content.
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Enter the name of the activity in the Search field or use the filters and select the Search button to search for the learning activity. Select the Reset button to reset the search filters and perform a new search.
3. Select the Edit button for the learning activity to open the Manage Learning Activity page.
4. Select the Assignment tab.
5. Select the Add button to display the locations the learning activity can be restricted to.
6. In the Activity Assignment section (the structure of the site), select the locations and/or roles that should be assigned the learning activity.
This means that all users can access the activity, but only assigned users will be able to access the activity through the Learning assignments in the Learning Library.
7. Once all of the relevant locations have been selected, select the OK button.
8. Select the Save Activity button to confirm the changes.
9. Select the Edit button if changes are needed or select the Delete button to remove the relevant learning assignment.
View and delete feedback from a learning activity
If the site has the feature active, learners can assign a rating to an activity and add comments. This feedback can be viewed and deleted if required (if it does not comply with the terms of use of for your site).
1. Select Admin > Manage Training > Manage Learning Activities on the Navigation Bar to open the Manage Learning Activities page.
2. Enter the name of the activity in the Search field or use the filters and select the Search button to search for the learning activity. Select the Reset button to reset the search filters and perform a new search.
3. Select the Edit button for the learning activity to open the Manage Learning Activity page.
4. Select the Feedback tab.
5. Select the Delete button to remove the feedback.
Comments
0 comments
Please sign in to leave a comment.